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Records Management Specialist
4 months ago
•The Records Management Specialist will conduct organizational studies, design systems and procedures, and prepare manuals to enhance operational efficiency.
•Ensure compliance with National Archives and Records Administration (NARA) protocols and manage records for a Federal agency, overseeing document review, organization, and digitization according to NARA schedules.
•This role supports a Records and Information Management Program by crafting retention policies, conducting gap analyses, and managing compliance with Federal laws/policies.
•Collaborate with various program offices to understand records requirements and update retention schedules.
•Review and document information/data collected on USCG websites and information portals in compliance with federal records regulations, working closely with program stakeholders.
•Educate all agency personnel on their records management responsibilities according to law, regulation, and policy, providing tailored training.
•Ensure agency records are covered by NARA-approved schedules, with permanent records transferred to the National Archives as per disposition dates.
•Offer recommendations for record disposal and archiving across all program offices. •Utilize Power BI to create visual reports showcasing analytical data on records status, statistics, and billing.
•Develop and refine training materials to streamline employee recordkeeping practices.
•Assist in the development and maintenance of SharePoint sites, including active site modifications.
•Serve as a trainer for federal/contract employees on records management programs, covering storage and maintenance procedures.
•Participate in Comprehensive Agency-wide RIM Program Compliance Assessments.
•Create and oversee dashboards to monitor project/task implementation and reporting status until completion.
Requirements
•Successful candidates are required to obtain a Public Trust Clearance
•Possess 3-5 years of related experience, including records, project, and/or program management experience.
•Familiarity with NARA database applications such as Electronic Records Archive (ERA) and Archive and Records Centers Information System (ARCIS)
•Proficiency in reading, interpreting, and applying Federal policies, directives, and regulations.
•Demonstrated expertise in federal records management.
•Experience in drafting various documents such as policy papers, reports, white papers, transition plans, briefings, and training materials, along with proficiency in creating PowerPoint presentations.
•Skills in basic fact-gathering, research methodology, data collection, and analysis.
•Ability to develop standard operational procedures and tutorials.
•Proficiency in Adobe, MS Office Suite (Excel, Access, PowerPoint, and Word), MS Teams, SharePoint, MS Project, and Visio.
•Strong written and verbal communication skills, with the ability to engage with individuals across all organizational levels.
•Bachelor's degree
Benefits
•Health Care Plan (Medical, Dental, Vision)
•Retirement Plan (401K, IRA)
•Life Insurance (Basic, Voluntary & AD&D)
•Paid Time Off (Vacation, Sick & Public Holidays)
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