OPS Adminitstrative Assistant

Found in: beBee S US - 2 weeks ago

Gainesville, United States University of Florida Full time

tendersglobal.net

Classification Title:

OPS-Sponsored Projects Clerical

Job Description:

An OPS Position is available in Dr. Emma Matcham’s lab in the Agronomy Department at the University of Florida (Gainesville, FL). The primary goal of the Matcham lab is to improve the resiliency of agronomic crop production systems while reducing environmental risk as the climate changes. Our research utilizes a mixture of field, greenhouse, and survey techniques.

This person will be primarily responsible for assisting with the administrative duties such as expense reporting and data management. Additional duties include coordinating team schedules for field work tasks and communicating with research collaborators regarding trial maintenance needs. An ideal candidate would have project management experience or interests to best help the lab develop effective file sharing and record keeping habits.

All members of the Matcham lab are expected to work effectively on teams and individually. Lab members are not expected to collect data at remote field sites without assistance from others but may occasionally work independently while on campus. While most duties for this position would be indoors, observing or assisting researchers with field and greenhouse data collection would be part of the onboarding process in order for the person in this position to best understand ongoing lab projects and team needs.

Responsibilities:

  • Schedule meetings and create virtual meeting links
  • Edit and format documents for internal and external use
  • Create and implement file storage systems
  • Assist with filing travel authorizations and expense-related paperwork
  • Order lab and office supplies; ship samples to various labs and collaborators
  • Mange weekly reminders and regularly occurring communications
  • Help build website content

Start date: Flexible between December 1, 2023 and February 1, 2024.

Expected Salary:

$17.00/hr commensurate with experience

Minimum Requirements:
  • Ability to work on campus at least 4 hours per week (other responsibilities may be performed in a hybrid environment)
  • Ability to work in a hot and humid environment
  • Valid US driver’s license
  • Not allergic to peanuts
Preferred Qualifications:
  • Strong written and oral communication skills
  • Strong time-management skills
  • Experience with Microsoft Excel or other spreadsheet software
  • Project management knowledge
  • Experience working with neurodiverse people
  • Experience with Microsoft Teams
  • Experience with field data collection in agricultural or natural settings
  • Knowledge of agronomic crop production systems
Special Instructions to Applicants:

Contact Emma Matcham (eg.matcham@ufl.edu) with any questions related to this position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

 

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