OPS Secretary/ Receptionist

3 weeks ago

Gainesville, United States University of Florida Full time

Job Description:

Reception: Must be courteous, professional, and helpful to clients, visitors and building staff.Duties include, but are not limited to:Greet and assist visitors, internal personnel and clients in a helpful, professional and courteousmannerAnswer multiple lines, route calls, and take messagesReceive and assist The Hub visitors in contacting facility clients for appointments and meetingsProvide support for loading dock (note heavy lifting is not required)Approve conference room bookingsReceive and log incoming UPS and FedEx packages not delivered to Hub tenantsContact appropriate clients and assure they sign the log when they pick up deliveriesPerforms other duties as assigned by supervisor Security: This position is the first line of security for the facility. Professional assertiveness skills arerequired.Duties include, but are not limited to: Issue visitor badges and visitor parking passesAssure that all individuals entering the building display a Gator1 card or visitor badgeMonitor activities in the lobby area and entrance doors for any potentially hazardous or suspiciousbehaviors Operational dutiesMaintain a clean, safe and orderly reception, clerical and kitchen work areaPrepare coffee throughout the shift; keep supplies of condiments fully stocked and available to TheHub tenantsPerforms other duties as assigned by supervisorAssist with preparation and execution of various events held at The Hub Other clerical or administrative duties as assigned. Expected Salary:

$/hr.

Minimum Requirements: A high school diploma and two years of appropriate experience. Appropriate college coursework orvocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: Ability to interact confidently and professionally in person and on the telephoneAbility to maintain a positive and courteous attitude at all timesMust be fully functional in a Microsoft Windows environment (Outlook, Word, Excel, Power Point,and the internet) primarily for data entry and display design functions.Ability to multi-task in a fast paced environmentAbility to prioritize assignmentsExcellent verbal communication skillsKnowledge of commonly-used concepts, practices, and procedures within office/facilitiesenvironment

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