Fleet & Safety Administration Manager

2 months ago

Raleigh, United States Michael Page Full time

  • Manage Fleet of 200 + Vehicles & Manage all EHS Objectives
  • Flexible Working 2-3 Days/Week On-Site in Brand New Office

    About Our Client

    Global Manufacturing Organization launching new HQ Office in Northern Raleigh, NC

    Job Description

    Car Fleet Management

  • Review and update vehicle policies across USA entities to maintain streamlined vehicle management processes.
Build and maintain a strong working relationship with the vehicle management vendor to ensure high standard services, including, vehicle lease/replacement in coordination with Procurement and Finance Functions, vehicles maintenance, accidents management & repair, fuel cards supply, car insurance plans, and reporting requirementsProvide support and guidance to corporate vehicle drivers, in addition to delivering vital and up-to date information to new hires through their onboarding training and presentation.Partner with relevant Functional Leads (in Market and Leaf) to better assess and identify job vehicles based on business needs, while coordinating with vehicle management vendor.Ensure accurate and timely billing & payment processes to the vehicle management vendor.Provide timely and accurate data to payroll team in line with the requirements of corporate vehicle personal use.

Environment, Health & Safety (EHS)

Develop and update EHS policies and procedures for market and region offices, including emergency plan, fire prevention, etc., in line with guidelines & local regulations (i.e. Occupational Safety & Health Administration OSHA).Work with vehicle management vendor as well as other external vendors to provide driving trainings to corporate vehicles drivers and EHS related trainings (i.e. evacuation training etc.) to all employees.Complete EHS reporting on quarterly, annual, and ad-hoc basis, as required for local and global submissions. This includes data management on mileage, gas consumption, accidents, office space and EHS budget & cost.Plan, coordinate and evaluate efficiency of preventive EHS measures (i.e. First Aid, Office Space etc.), as well as prioritizing EHS activities across USA entities to drive Environment, Health & Safety culture.

Administration and Office Management

Be responsible for the office administration and activities in Raleigh, NC office, while sharing standard methodologies with other offices.Oversee the process of tracking and ordering office and kitchen supplies and equipment, while working with Global indirect Procurement (GIP), to identify efficiencies related to office supply procurement.Track office inventory related to P&C and Administration and submit to Finance, as needed. Supervise the maintenance and cleanness of the office premises, at all times and liaise with office building and resolve any upcoming issues.Assist with office space management and identify any vital improvement for the office environment by organizing workplace assessment and introducing workplace initiatives, as needed.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

2-3 years' experience of Administration, Vehicle Management and Health & Safety, in mid/ large corporation.Proficient skills in Microsoft Office applications (i.e. PowerPoint, Excel, Word, Outlook)Ability to work independently and as part of a team, with confirmed experience of cross-functional collaboration.Ability to communicate and negotiate efficiently across the organization and with external vendors.Shown experience in decision-making and problem-solvingValidated organization, planning and time management skills.Fluency in English languageProven understanding of systems (i.e. SAP, SuccessFactors) is advantageous

A Bachelor's degree/ Diploma in Business Administration/ Management is advantageous

What's on Offer

Annual Performance based BonusEmployee Stock Purchase PlanPersonal DevelopmentMedical/ Dental & Vision Plan for employee & family members.Life insuranceMatching 401(K)Paid Time Off (PTO)Paid Family Leave of 20 WeeksShort-Term & Long-Term DisabilityEducation/ Tuition AssistanceFlexible Dress CodeHybrid Work SetupSnacks & DrinksOffice PartiesVolunteering ActivitiesEmployee Assistance Program - counseling, for employees & family members.

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