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Inventory Controls Specialist I

3 months ago

Frederick, United States Thermo Fisher Scientific Full time
Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Able to lift 40 lbs. without assistance, Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Cold Room/Freezers -22degrees, Some degree of PPE (Personal Protective Equipment) required (safety glasses, gowning, gloves, lab coat, ear plugs etc.), Standing for full shift, Will work with hazardous/toxic materials

Job Description

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

Location/Division Specific Information:

The BioServices Team, Frederick, MD site focuses on the receipt, inventory storage, withdrawal and shipment of clinical and pharmaceutical agents, and materials from multiple commercial and government clients. This is a repository environment.

How Will You Make an Impact?:

The Inventory Controls Specialist I will support and/or leading operations by storing and shipping materials at temperatures ranging from ambient (room temperature) to -80 degrees C with potentially hazardous properties.

Position Summary: This position is within the NCI CR government contract and assists in the daily shipment of all clinical drug requests for the operation.

Essential Duties and Responsibilities:

  • Performs inventory and database maintenance for received samples, including reconciliation of data.
  • Assists with preparation of reports requested by clients.
  • Tracks and requests the purchase of needed supplies.
  • Administrative duties including purchase orders, invoicing, etc.
  • Supplies to Quality Control (QC) of samples and applicable documentation to ensure accuracy and integrity of the inventory and/or shipments.
  • Provides technical assistance and mentorship to repository technicians as needed.
  • Works closely with managers to support customer inquiries, discrepancies, inventory maintenance and database updates.
  • Responsible for using an inventory system for data entry, sample tracking, and management of samples.
  • Ensures that all shipments from facility follow standard operating procedures (SOPs), facility safety guidelines, and Food & Drug Administration (FDA) requirements which may include compliance with cGMP CFR parts 210 and 211, and other federal guidelines where applicable.
  • Process improvement will be performed through training of staff and observation of non-standard, special, or complex work.
  • Assists with planning, implementation, evaluating and leading activities associated with customer requests and will assist the contract in process development and improvement.
  • Involved in identifying inventory system improvements and testing newly implemented features.
  • Assists with collection, evaluation, and reporting data in order to ensure quality of inventory records, trend metrics, and increase the quality of the work being performed on contract.
  • Ensure that inventory quality errors are caught quickly through database reviews.
  • Assists with the planning, implementation, and/or leading of special projects as assigned.
  • Collect and report on contract-specific metrics as assigned.
  • Review documentation accompanying agent shipments.
  • Lead all aspects of repository staff maintains adequate supplies for the shipment of agents.
  • Ensure agent inspection receipts are prepared accurately and timely.
  • Process the orders for shipment including, pulling, checking, preparation, and shipments.
  • Process destructions and returns.
  • Fill in for each level of repository technician levels of I-IV as needed.
  • Be a backup for the Administrative Assistant in purchasing inquiries, preparing Monthly Progress Report, and all the client's inquiries.
  • Ensures recurring repository tasks are completed in a timely fashion.
  • Assists Operations Manager in special repository improvement tasks.
  • Additional duties as assigned.
  • Operate PC applications and systems including Microsoft Office (Word, Excel, Outlook, and PowerPoint), and specific inventory management systems.
Basic Minimum Qualifications: The qualifications listed below are representative of knowledge, skill and/or ability. To perform this job efficiently, an individual will be expected to complete the following duties.

  • Inventory and supply management.
  • Requires to be punctual.
  • Knowledge of dangerous good's packaging/documentation.
  • Work well in a professional setting.
  • Communicate both verbally and in written form.
  • Proficient with Windows and Microsoft Word.
  • Requires familiarity with Universal Precautions and quality assurance/control.
  • Good professional judgment when working with clients.
  • Requires ability to role model behavior consistent with things we value. Must have high level of integrity and reliability, as database and inventory management are key aspects of the position.
  • Strong logic and problem-solving skills.
  • Requires knowledge of current Good Manufacturing Practices (cGMP).
  • Requires excellent attention to detail.
  • Requires excellent skills (must have ability to multi-task).
  • Must be self-driven; able to function and complete tasks without continual oversight and direction.
  • Required to participate in the facility on-call program.
Education/ Experience:

  • Requires a High School Diploma Degree or equivalent.
  • Requires 4+ years of experience in pharmaceutical warehouse setting/distribution.
  • Expertise with forklift.
Certificates and/ or Licenses:

  • IATA/DOT Certification required
Supervisory Responsibility:

  • None.
Work Schedule:

  • 8:00AM to 5:00PM core hours, possible additional hours based on business requirements.
Work Conditions/Physical Requirements/Background:

  • Environment: office, warehouse and repository.
  • Must use personal protective equipment and follow safety protocols.
  • Lift and carry up to 50lbs, and push up to 70 lbs.
  • Process and handle materials frozen on dry ice (-78°C) for up to 6 hours per day.
  • Ability to work in walk-in freezers or refrigerators periodically for up to 5 hour per day.
  • Ability to use a computer.
  • Ability to stand for long periods up to 8 hour per day.
  • Ability to pass NIH background investigation.
What We Offer:

Compensation
  • Annual performance-based bonus
  • Annual merit performance-based increase
Excellent Benefits
  • Benefits & Total Rewards | Thermo Fisher Scientific
  • Medical, Dental, & Vision benefits-effective Day 1
  • Paid Time Off & Designated Paid Holidays
  • Retirement Savings Plan
  • Tuition Reimbursement
  • Employee Referral Bonus
  • Career Advancement Opportunities
Signatures (updated annually):

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Employee Printed Name Employee Signature Date

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Manager Printed Name Manager Signature Date