Administrative Assistant/Staff Officer

5 days ago

Arlington, United States FedWriters Full time
Overview

Play a vital role in supporting critical national security operations by joining our team in Arlington as an Administrative Assistant/Staff Officer. This dynamic opportunity allows you to leverage your exceptional organizational and communication abilities while directly contributing to intelligence efforts that safeguard our nation. Gain invaluable experience working alongside senior staff members, processing sensitive data, and coordinating essential training - all while being at the forefront of the exhilarating Intelligence Community.

Responsibilities
  • Performing requirements processing in DARTS and ETMS2
  • Receiving, processing, staffing, and executing staff requirements in support of all tasking systems
  • Preparing staff packages for executive consumption
  • Providing support to task managers of subordinate organizations
  • Processing staff actions throughout their entire life cycle
  • Providing senior-level staff action support for all Mission Support activities
  • Emphasizing staffing, editing, monitoring, and preparing packages for review, signature, and file
  • Providing general support and assistance to the J21 Unit Security Officer
  • Completing all tasks as assigned by the Unit Security Officer
  • Processing Military and Civilian Evaluations and Awards
  • Handling staff packages, military/civilian letters, award recommendations, and internal/external memorandums.=
  • Updating relevant databases such as shared drives and SharePoint
  • Assisting the training focal point by coordinating advanced training
  • Serving as a liaison between Career Development Officers and individual offices within DWJ2
  • Providing general support and assistance to the J21 Business Management team
  • Assisting with the in-processing and out-processing of J2 personnel
  • Managing Joint Staff Information Network-Unclassified (JSIN-S/U) accounts, parking, and property
  • Performing duties as a Non-Defense Entry Agent (NDEA)
  • Assisting travelers in preparing Orders, Travel documents, and Vouchers for Temporary Duty (TDY) travel
  • Processing orders in DTS and/or hard copy formats
  • Conducting Information Technology Projects, including VTCs, data mining, graphics development, and document destruction
  • Providing other related IT assistance as required
  • Preparing message traffic and other controlled/secure communications using government-provided platforms
  • Conducting daily accountability
  • Providing reports as needed
  • Providing support via in-person, telephone, and email communications
  • Ensuring all assigned tasks are completed within the specified time frames with 90% accuracy
  • Assigning Requests for Information (RFIs) within four hours after receipt with 90% accuracy
  • Executing taskers within the suspense date and ensure accuracy through random sampling
Qualifications
  • 3+ years of experience in administrative or operational support to DoD or IC elements
  • Active TS/SCI clearance with a CI polygraph
  • Sufficient experience to understand military terminology, appraisals, travel, and awards
  • General knowledge of the DIA organization, mission, functions, and activities
  • General knowledge of the Office of Secretary of Defense (OSD), Defense agencies, Military Departments, and the IC to understand relationships to outside activities
  • High level of skill in oral and written communication
  • Capable of effectively communicating verbally and writing clear and concise products while preserving sensitive matters under discussion
  • Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Working knowledge of SharePoint
  • Working knowledge of policies and procedures governing travel of DoD personnel utilizing the Joint Travel Regulations and the Defense Travel System (DTS)
  • Working knowledge of regulations, directives, processes, and procedures for the control of highly classified materials
  • Ability to type a minimum of 30 words per minute
  • Working knowledge of basic office space planning, inventory planning/management, and planning and coordination of office-level requirements
  • Working knowledge of Microsoft Access is desired

 

FedWriters is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team

At FedWriters, we place the highest importance on creating an exceptional employee experience. As part of our rapidly growing company, you'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Long-term and Short-term Disability Insurance
  • Life Insurance
  • 401(k) Plan
  • Holiday Pay
  • Paid Time Off
Pay Range (Compensation will be determined based on the candidate's skills, qualifications, experience, and other relevant factors) $ 39.42 - $ 48.07 /Hr.

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