Manager, Research Programs

1 month ago

Washington, United States Heart Rhythm Society Full time

Position Summary

The Manager of Research Programs oversees the Heart Rhythm Society (HRS) research initiatives in alignment with the Society's strategic plan and member needs. The Manager serves as the Staff Liaison to the Research Committee, assisting the committee in fostering, facilitating, and promoting scientific investigation and collaboration that advance electrophysiology and showcase HRS as the trusted authority on arrhythmia care. The Manager is also responsible for the administrative activities of the HRS committee documents pathway. This position reports to the Senior Director of Research, Standards, & Guidelines.

Responsibilities

  1. Manages Activities for the HRS Research Programs
  • Supports the Senior Director of Research, Standards, & Guidelines in the development of strategies and initiatives to increase the Society's presence and influence in the electrophysiology research community; proactively identifies new activities and funding opportunities.
  • Identifies and cultivates opportunities for the Society to participate in electrophysiology research conferences; collaborates with the Education team to develop research-focused annual meeting and online learning content.
  • Facilitates the collection, curation, and dissemination of key insights from the electrophysiology research field, including best practices in research methodology, evolving research, and emerging innovations.
  • Oversees the administrative activities for the HRS Research Fellowship Scholarship program; collaborates with the Development team in maintaining the scholarship program database (Salesforce), assisting with data requests, and reporting to scholarship funders.
  • Manages the promotion of research initiatives; updates and maintains the HRS Research webpages; drafts, reviews, and edits communications, promotions, internal and external eblasts, Keeping Pace, and social media
  • Collaborates with the Membership team to support the development and implementation of outreach programs aimed at increasing membership among electrophysiology basic, clinical, and translational scientists.
  • Updates and maintains the HRS Research database (Salesforce/Smartsheet) to ensure accurate tracking of all completed, in-progress, and future research activities.
  • Collaborates with the Senior Director of Research, Standards, & Guidelines to achieve the program's financial goals; writes and reviews contracts, sets up and submits invoices, and assists in developing and managing budgets, assists in analyzing and forecasting financial performance.
  • Facilitates communication between HRS staff, the Research Committee, and other internal/external stakeholders.
  • Supports volunteers, vendors, and consultants by facilitating communication and coordination of projects and initiatives.
  1. Serves as Staff Liaison to the Research Committee
  • Provides committee meeting management support; regular update calls/emails with the Research Committee leadership and members, schedules meetings, creates agendas, drafts minutes, relays Society announcements, and follows up on action items.
  • Supports the Research Committee in identifying and promoting opportunities for collaboration and engagement with the electrophysiology research community; assists in developing and promoting initiatives that address the needs and interests of electrophysiology researchers, and ensuring these initiatives align with the Society's strategic goals.
  • Maintains and updates information on committee activities in the Inter-Committee Communications Google sheet, drafts committee reports/updates for HRS Board of Trustees, and facilitates communication and collaboration with relevant stakeholders, working groups and/or task forces.
  • Facilitates the development and dissemination of committee deliverables; maintaining relevant HRS webpages, conducting surveys, developing HRS sessions, and providing reports to the HRS Board and other stakeholders, as needed.
  • Assists the Research Committee in the development of proposals and manuscripts for committee-sponsored documents published via the HRS Committee Documents Pathway; manages author disclosures, tracks development progress, manages review process, and supports the authors in finalizing the manuscript for review and submission; coordinates the submission of the proposals and manuscripts for review; assists with the development of educational derivatives, if applicable.
  1. Manages Activities for the HRS Committee Documents Pathway
  • Oversees the administrative coordination of 5-20 committee documents; varies depending on the pipeline of approved topics.
  • Ensure adherence to the established standards in the HRS Committee Documents Methodology Manual; develops, maintains, and executes standard operating procedures (SOPs) for operationalizing the methodology.
  • Manages the proposal and final document review/approval processes for the HRS Executive Committee and communicates approval decisions to the relevant HRS staff and stakeholders.
  • Provides support to the HRS committee staff liaison; answers methodology questions and offers guidance on promoting the published document.
  • Facilitates the manuscript submission in collaboration with the HRS committee staff liaison and Journal Manager.
  • Ensure the HRS Documents database (Salesforce) is regularly updated to ensure accurate tracking of all future, in progress, and published HRS committee documents; updates the relevant HRS webpages.
  • Assists the HRS committee staff liaison and the Senior Director of Research, Standards, & Guidelines in monitoring the proposal and development of educational derivatives if applicable.

Skills & Abilities

  • Analytical and problem-solving skills with effective verbal and written communication.
  • Able to work independently with minimal supervision, take initiative, and collaborate within a remote work environment.
  • Exceptional organizational skills and adept at managing multiple projects at different stages of development simultaneously, while maintaining attention to detail.
  • Adaptable to varying workloads and thrives in a variable-paced setting.
  • Skilled at building relationships with volunteers, staff, and external stakeholders.
  • Willing to work outside regular office hours as needed.
  • Travel may be required.

Required Education and/or Experience

  • Education: Bachelor's degree in science/medicine or relevant field.
  • Experience: Four (4) to seven (7) years of experience managing research initiatives and coordinating the development of documents or similar program work, and collaborating with medical professionals. Prior work at a membership association is preferred.
  • Computer/System Skills: Proficient in MS Office and video conferencing tools (Zoom). Experience with real-time collaboration software (MS Teams, SharePoint), project management software (Smartsheet), CRM software (Salesforce), survey tools, and website editing software (Drupal, WordPress).
  • Certificates, Licenses, Registrations: None
  • Other Requirements: None

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