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2 days ago
Office Services Administrator (Temporary – Potential to Convert) Location: Chicago, IL (Onsite - Loop) Schedule: Monday–Friday, 7:00 AM–4:00 PM Type: Temporary (Leave coverage; potential for permanent hire) Start Date: ASAP Pay Range (North Bridge Staffing Group) Base pay range: $24.00/hr – $26.00/hr (actual pay based on skills and experience) About the Role Our client, a global professional services firm, is seeking an Office Services Administrator to support their Chicago office on a temporary basis to cover a leave of absence. This individual will sit within the Office Services team and play a hands‑on role in keeping daily operations running smoothly — from managing mailroom activities to assisting with catering, meeting room setups, and overall space organization. This position offers an excellent opportunity to gain corporate experience within a highly regarded, polished firm. For the right individual, there is potential for the role to become permanent.
Key Responsibilities
Mailroom Support: Handle all shipping, receiving, and scanning of packages; notify colleagues upon arrival and maintain mailroom organization. Supply Management: Order, stock, and distribute office supplies. Pantry Support: Assist with ordering and distributing kitchen and pantry items; maintain coffee machines and related equipment. Friday Lunch Operations: Support setup, service, and cleanup for weekly office lunches alongside the broader team.
Meeting Room Support: Set up, break down, and organize conference rooms to ensure readiness for meetings and events. Catering Support: Receive catering deliveries, assist with setup and teardown, and support general event logistics. Space Management: Maintain overall organization of office spaces, open seating areas, and shared environments. Other Duties as Assigned: Provide additional operational or administrative support as needed.
Qualifications
1–2 years of experience in administrative, office operations, or facilities support roles preferred. Background in a corporate or professional services setting strongly preferred. No degree required; associate’s or bachelor’s a plus. Excellent communication, organizational, and multitasking skills.
Demonstrated professionalism, polish, and service‑oriented mindset. Proactive and flexible – able to adapt to changing daily needs and jump in where needed. Comfortable being on your feet throughout the day and assisting with hands‑on office tasks. Hours: 7:00 AM–4:00 PM, Monday–Friday (occasional voluntary overtime ~2× per month).
Status: Non‑exempt (OT eligible). Office Closure: Closed December 22–January 5 and Thanksgiving Thursday/Friday (unpaid for temporary staff). Team: Join a collaborative 7‑person Office Services team supporting a 3‑floor, 98K sq. ft. Chicago office.
Reports To: Office Services Manager, with oversight from the Regional Manager of Operations. Why You’ll Love It Exposure to a high‑profile, professional environment with opportunities to collaborate across departments. Gain experience supporting core office operations and events within a world‑class organization. Work alongside a collaborative, high‑performing team that values adaptability and proactive service.
Potential for long‑term career growth and permanent employment opportunities. Senioritis level Entry level Employment type Temporary Job function Administrative Industries Business Consulting and Services #J-18808-Ljbffr
