Administrative Assistant
3 weeks ago
Our client, a biotechnology company in Cambridge, is seeking an energetic, efficient, and versatile Administrative Assistant to join their team. The ideal candidate is a friendly, outgoing, detail-oriented, and energetic individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to grow and develop your skills, we encourage you to apply
RESPONSIBILITIES:
• Serve as the primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors in a professional and courteous manner)
• Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies
• Travel arrangements for non-management team members
• Maintaining and stocking the kitchen daily (including cleaning the fridge, cleaning the coffee maker, putting
water, juice, and soda into the refrigerator, etc.)
• Maintaining and stocking the office supply room, ordering supplies as needed
• Picking up the mail daily and distributing it to employees
• Manage calendars for conference rooms; set up conference calls and GoToMeeting
• Coordinate outside guest seminars and meetings; including but not limited to room set-up
• Organize and manage catering including weekly Company Lunch
• Assist with planning and set up of weekly company socials and company events
• Assist HR team with coordinating candidate visits, booking candidate travel and lunches
• Other ad-hoc projects as needed
Qualifications and Skills
• Bachelor's Degree or relevant experience working in an administrative, hospitality type environment preferred
• Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional written and verbal communication skills
• Proficient in Microsoft Office
• Forward thinking and positive attitude and understands the value of a team approach
We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.
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