Executive Assistant

3 weeks ago


San Francisco, United States Innovative Driven Full time

Innovative Driven is currently seeking an Executive Assistant to assist a premier law firm in their San Francisco, CA office. basis


This is a temporary and hourly position with 4 days in the San Francisco, CA office and 1 day remote


RESPONSIBILIES:

Proactively support Partners/Lawyers’ client, practice and business development activities and outreach.

Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates).

Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.


Business Development/Client Impact:

Understand business development and client priorities of each supported Partner/Lawyer.

Maintain and update current list of contacts and business activities in CRM/Interaction database.

Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them.

Build relationship with clients and client assistants.

Execute requested follow up calls with clients.

Schedule client entertainment and assist with local event management.

Assist with preparing materials for use in meetings, pitches and proposals.

Undertake research in support of Partners/Lawyers’ business development as directed.


Administrative Support:

Support billing and collections, liaise with billing coordinators, initiate and edit pro formas.

Track and enter Partner/Lawyers’ time submissions.

Proactively manage Partners’ calendars, assist with planning and scheduling of internal and external/client meetings as directed.

Coordinate travel and accommodations based on Partners/Lawyers preferences.

Complete and submit timely expense reports.

Manage document production and filing, including storage and disposal of confidential client information.


Teaming:

Provide coverage for other assistants who are out of the office.

Provide training and support to new assistants.

Participate in team meetings and projects, collaborate to improve processes and elevate overall team performance.


REQUIREMENTS:

  • A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.
  • An interest and/or industry knowledge and background in Finance, Technology or Media or relevant legal experience.


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