Executive Assistant

4 weeks ago

San Francisco, United States GROUPE INSEARCH Full time
Job DescriptionJob Description

ABOUT THE COMPANY

To create value for our clients through creative, actionable ideas and flawless execution, and to be the most relevant and trusted advisor in the commercial real estate capital markets.

We are - or aspire to be:

  • A discreet and trusted advisor that prioritizes long-term relationships over single transactions – it’s decades, not deals.
  • An organization that invests in our people and fosters their growth & empowerment at all levels.
  • A collaborative and intelligence-driven team that operates with a high degree of internal connectivity and trust.
  • A firm that uniquely combines capital markets and real estate expertise – providing clients with outstanding advice and execution in all the major markets, property types, and transaction forms.
  • A company that encourages its people to develop deep personal, lasting relationships with the individuals at all levels at our client organizations.

ADDRESS

101 California Street, Suite 2950

San Francisco, CA 94111

POSITION

TTP

HOURS

Monday through Friday

8:00am - 5:00pm (in-person job)

KEY RESPONSIBILITIES

Day-to-day responsibilities

  • Provide executive administrative support to deal team including multiple senior-level deal professionals
  • Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client events
  • Liaise and support internal and external clients
  • Support the transaction process by managing, organizing, and filing in internal database, assist with deal marketing process, and timely distribution of marketing materials
  • Track expenses and submit monthly expense reports for team
  • Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination
  • Maintain confidentiality, work in a fast-paced environment, make informed decisions and work independently and efficiently with accuracy in high pressure situations
  • Assist in editing, formatting and printing presentations and documents using Power Point, Word, Excel and PDF
  • Provide occasional back-up support to other Executive Assistants and collaborate with support teams across multiple offices
  • In-person position
  • Adhoc personal tasks also required
  • Some off-hour availability (overtime) required
  • Expenses (Concur)

 

Company DescriptionAs members of one of the top ten executive search networks in the country and Top 100 Bay Area Women-Owned Businesses, we at Groupe Insearch are firm believers that a strong internal team is paramount to a company’s success. Since 1998, our primary objective has been to support our clients with first-class personalized service, consistent quality, and the very highest level of integrity. With this philosophy, it comes as no surprise that some of the most prestigious C-level executives engage us to find the very best of executive support staff. Headquartered in San Francisco, the heart of innovation, Groupe Insearch partners with the most sought-after clients around the world.Company DescriptionAs members of one of the top ten executive search networks in the country and Top 100 Bay Area Women-Owned Businesses, we at Groupe Insearch are firm believers that a strong internal team is paramount to a company’s success. Since 1998, our primary objective has been to support our clients with first-class personalized service, consistent quality, and the very highest level of integrity. With this philosophy, it comes as no surprise that some of the most prestigious C-level executives engage us to find the very best of executive support staff. Headquartered in San Francisco, the heart of innovation, Groupe Insearch partners with the most sought-after clients around the world.

  • Executive Assistant

    4 weeks ago

    San Antonio, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...

  • Executive Assistant

    1 month ago

    San Francisco, United States Bank of San Francisco Full time

    Are you looking for a growth opportunity supporting executives of a fast growing, fast paced, client-oriented boutique bank with opportunity to learn and grow? The Bank of San Francisco is looking for an Executive Assistant to become a critical part of our team. Please contact us today to discuss this opportunity! **Executive Assistant** **Location**:San...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Legalist Full time

    Intro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive Assistant that thrives working in...

  • Executive Assistant

    3 weeks ago

    San Francisco, United States Legalist Full time

    Job DescriptionJob DescriptionIntro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive...

  • Executive Assistant

    5 days ago

    San Francisco, United States Legalist Full time

    Job DescriptionJob DescriptionIntro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Stellar Lumens Full time

    Provide day to day strategic, complex, and detailed administrative support to our CEO, whose busy schedule not only includes her responsibilities at the organization but also as an active member of several outside boards Be a trusted partner to the C Executive Assistant, Executive, Assistant, Business Services

  • Executive Assistant

    2 weeks ago

    San Francisco, United States BSF Full time

    POSITION OVERVIEW: Are you looking for a growth opportunity supporting executives of a fast-growing, fast-paced, client-oriented boutique bank? Bank of San Francisco is looking for an Executive Assistant to become a critical part of our team. Please contact us today to discuss this opportunity! RESPONSIBILITIES: * Act as the point of contact among...

  • Executive Assistant

    4 days ago

    San Francisco, United States Think Investments Full time

    We are searching for a polished and agile Executive Assistant to join Think Investments, supporting our Founder and Managing Partner. You’ll be responsible for a variety of projects in support of our CEO's day-to-day personal and business needs. We’re looking for a positive, empathetic, self-starter who is willing to jump in and roll up their sleeves on...

  • Executive Assistant

    4 days ago

    San Francisco, United States Think Investments Full time

    We are searching for a polished and agile Executive Assistant to join Think Investments, supporting our Founder and Managing Partner. You’ll be responsible for a variety of projects in support of our CEO's day-to-day personal and business needs. We’re looking for a positive, empathetic, self-starter who is willing to jump in and roll up their sleeves on...

  • Executive Assistant

    4 weeks ago

    San Francisco, United States GROUPE INSEARCH Full time

    Job DescriptionJob DescriptionHave a Seat at the Table!Executive AssistantSan FranciscoAttention creative EAs in San Francisco! We are recruiting for an exciting Executive Assistant. Unique opportunity to use your EA skills working with one of the Bay Area's top tech venture capital firms. 2-month contract to permanent Monday - Friday 8:00 PM - 5:00...

  • Executive Assistant

    4 weeks ago

    San Francisco, United States The Forum Group Full time

    Prominent San Francisco based law firm is in need of a full time Executive Assistant to support the Managing Partner. This position will offer a generous salary and benefits package and be in the office full time.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of...

  • Executive Assistant

    1 month ago

    San Francisco, United States The Forum Group Full time

    Prominent San Francisco based law firm is in need of a full time Executive Assistant to support the Managing Partner. This position will offer a generous salary and benefits package and be in the office full time.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of...

  • Executive Assistant

    5 days ago

    San Francisco, United States Cypress HCM Full time

    Job DescriptionJob DescriptionExecutive AssistantWe are seeking an experienced and dynamic Executive Assistant to provide comprehensive support to the Executive Vice President (EVP) of Programming Operations. In this role, you will be responsible for managing the EVP's administrative tasks, coordinating meetings and travel arrangements, and ensuring...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Savvy Search Solutions, LLC Full time

    A distinguished Venture Capital firm is seeking to recruit an Executive Assistant to provide support to a highly engaged Partner.Executive Assistant, SF (hybrid)Job Responsibilities:Calendar Management:Coordinate and manage the Partner's schedule, including meetings, appointments, and travel arrangements.Ensure effective time management to optimize...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Savvy Search Solutions, LLC Full time

    A distinguished Venture Capital firm is seeking to recruit an Executive Assistant to provide support to a highly engaged Partner.Executive Assistant, SF (hybrid)Job Responsibilities:Calendar Management:Coordinate and manage the Partner's schedule, including meetings, appointments, and travel arrangements.Ensure effective time management to optimize...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Savvy Search Solutions, LLC Full time

    A distinguished Venture Capital firm is seeking to recruit an Executive Assistant to provide support to a highly engaged Partner.Executive Assistant, SF (hybrid)Job Responsibilities:Calendar Management:Coordinate and manage the Partner's schedule, including meetings, appointments, and travel arrangements.Ensure effective time management to optimize...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Addison Group Full time

    Job DescriptionJob DescriptionAre you looking for a growth opportunity supporting a top partner at an excellent firm? Our client, a San Francisco based investment firm, is looking for an Executive Assistant to join their team. Please contact us today to discuss this opportunity!Executive AssistantLocation: San Francisco, CA or Palo Alto, CA (HYBRID)Pay:...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States International Staffing Consultants, Inc. Full time

    Our client, a well-known higher education institution, is currently looking to bring on an Executive Assistant to support their CFO in a number of different areas including:Calendar management, meetings, and appointmentsGeneral documentationContracts administration and supportScheduling meetings and appointments both on and off siteHandle correspondence on...

  • Executive Assistant

    1 day ago

    San Francisco, United States Career Group Full time

    Our client, one of SF's most prestigious private equity firms, is seeking a top-notch executive/personal assistant to support a C-Suite executive. This role will encompass coordinating a complicated calendar, organizing travel both professional and personal, and tackling ad-hoc projects. If you thrive in a fast-paced environment, and enjoy working with...

  • Executive Assistant

    2 days ago

    San Francisco, United States Career Group Full time

    Our client, one of SF's most prestigious private equity firms, is seeking a top-notch executive/personal assistant to support a C-Suite executive. This role will encompass coordinating a complicated calendar, organizing travel both professional and personal, and tackling ad-hoc projects. If you thrive in a fast-paced environment, and enjoy working with...