Payroll Specialist

Payroll Specialist

Why This Payroll Specialist Opportunity?

• PE-backed organization that is constantly growing and opening new locations.
• 3 weeks PTO + 5 sick days
• 401k 3% match.
• Gorgeous workspace close to many restaurants, shops, etc.

Responsibilities:

• Process weekly and bi- weekly multi-site payroll, including validation of employee changes, garnishments, benefit elections, taxes and submission of positive pay
  • Generate and review of payroll reports to ensure accuracy and completeness of payroll, earnings statement and deductions; identifies and resolves discrepancies
  • Ensure compliance with federal, state, and local payroll regulations, including withholding taxes, garnishments, and other deductions.
  • Review and verify timekeeping records and work with department managers to resolve discrepancies.
  • Review and processing of wage garnishments, tax and direct deposit forms changes
  • Issue paychecks or pay cards for termination and resignation in accordance with state specific requirements, ensuring compliance and timeliness of payment due
  • Act as a liaison between company and federal, state, and local tax agencies
  • Calculate and remit payroll taxes, including Social Security, Medicare, unemployment, and other payroll-related taxes.
  • Reconcile payroll tax liabilities and ensure proper reporting on W-2s, 1099s, and other tax documents.
  • Stay updated on changes in payroll tax regulations and implement necessary adjustments in payroll processing.
  • Communicate changes in payroll policies and tax regulations to employees as needed.
  • Prepare all monthly, quarterly and annual year-end tax and payroll reports
  • Reconcile payroll accounts in the General Ledger, identifying and resolving discrepancies between payroll records and GL balances.
  • Assist in the month-end and year-end close processes by providing payroll data and reports.
  • Collaborate with the accounting team to ensure that payroll expenses are accurately reflected in financial statements.
  • Generate detailed payroll reports for management and finance, including variance analysis and trend reporting.
  • Keep current on payroll system functionality and wage and hour laws
  • Assists with payroll support projects such as annual audits, unemployment claims inquiries and employee data requests (such as Employment Verifications)
  • Administer all aspects of the 401K Plan
• Assists with the completion of 5500's for all benefit plans (medical, dental, vision, life/LTD and 401K)
  • Communicate proactively with communities, Human Resources, Accounting to review cross-departmental impact of reconciled data and make suggestions for process improvements that lead to best-practice operations
  • Creating and assisting with the training of team members as needed
  • Assist with various projects as needed
  • Ensure adequate coverage of payroll functions for time off and or holiday coverage
  
  

Preferred Experience:

• Bachelor's degree in Bachelor's degree in accounting, Business Administration, Human Resources, or related field required
  • 3-5 plus years of hands-on experience with payroll processing, time keeping and HRIS software; preferably UltiPro or Kronos payroll software
  • Strong analytical, problem solving and customer service skills
  • Ability to work with sensitive data and maintain confidentiality
  • Excellent organization and time management skills
  • Self-motivated and ability to work well within a fast-paced environment
  • Solid Excel skills
  • Ability to work with minimal supervision