Administrative Assistant

3 weeks ago


Kansas City, United States Insight Global Full time

Overview:

Our client is looking for an Administrative Assistant to join the Kansas City, MO office


This will be a 3-4 month contract assignment that has the potential to convert permanent based on performance during the contract period and business needs.


This position is 100% on-site and the work hours are Monday-Thursday 7:30am-5:30pm and Friday 7:30am-11:30am


Responsibilities:

  • Ordering supplies; Maintenance/upkeep of production and supply rooms
  • Scheduling meetings/setting up AV presentation equipment
  • Assisting with event planning and coordination
  • Filing and archiving
  • Running occasional errands
  • Answering and directing phone calls
  • Support the engineering practice with a various administrative tasks
  • Copying and scanning documents
  • Proofreading documents, letters, and proposal.


Qualifications:

  • 3+ years in a corporate/professional environment in an Administrative role
  • Strong verbal and written communication skills (grammar/proofreading)
  • Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook
  • Professional, organized, client-oriented, and deadline driven
  • Able to anticipate needs and manage multiple competing priorities
  • Positive team player with commitment to quality
  • Self-starter who can thrive in an environment where leaders often travel off site serving clients
  • Proven ability to maintain confidentiality.


Ideal candidate:

  • Has 3+ years of administrative experience
  • Has prior experience in the hospitality, food & beverage, restaurant industry – They have great customer service and people skills


Must Haves:

  • Reliable transportation
  • Present themselves professionally as they are the first-person employees and visitors see when they enter the office.
  • Intermediate Word, PowerPoint, Excel (data entry)
  • Keen attention to detail


Day-to-Day:

  • Admin/Receptionist/Office Manager
  • Getting/distributing the mail
  • Answering phones
  • Stocking the breakroom
  • Booking conference rooms
  • Ensuring conference rooms are set up and orderly
  • Greeting office visitors
  • Team Support
  • Directly support the practice with a variety of tasks
  • Copying and scanning documents
  • Proofreading documents, letters, and proposals – High attention to detail and good grammar required.
  • Delivering project plans to clients.



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