Executive Assistant

1 month ago


Boston, United States Fanning Personnel Full time

Job Title: Executive Assistant

Location: Boston, MA


About the Company

Our client is a small, dynamic investment firm focused on managing investments for non-profit institutions. The firm is highly collaborative, driven by a commitment to putting clients first, doing the right thing, and fostering a fun, inclusive workplace. The firm is dedicated to building a diverse team where individuals share their unique perspectives and are motivated to succeed together.


Position Overview

Our client is seeking an experienced Executive Assistant to join their team. You will be a senior member of a four-person administrative group focused on teamwork, reliability, and meticulous attention to detail. The ideal candidate will have strong judgment, excellent time management skills, and the desire to contribute meaningfully to the team.


Key Responsibilities

  • Provide professional and personal administrative supp
  • Manage calendars, including scheduling internal and external meetings
  • Plan business travel and handle expense reimbursements
  • Assist with personal administrative tasks, such as booking personal travel and sourcing vendors for personal events
  • Organize company events, including firm-wide offsites
  • Support internal teams by taking ownership of compliance, accounting, and investment team tasks
  • Collaborate on ad-hoc administrative projects
  • Shared office management and administrative duties
  • Manage office, travel, and event vendors
  • Welcome guests and prepare for internal meetings
  • Order and stock office and kitchen supplies
  • Provide back-up support to the administrative team and contribute to team goals.


Qualifications

  • Bachelor's degree required
  • Excellent organizational skills, attention to detail, and ability to priorities
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint


If you are a proactive, detail-oriented individual looking to join a collaborative and fast-paced environment, we encourage you to apply


  • Executive Assistant

    2 weeks ago


    Boston, United States Prime Headhunting & Recruiting Inc. Full time

    Job Title: Executive Assistant to Real Estate CEO Location: Newbury St., Boston, MA Type: Full-Time Hours: 7:45am- 5:00pm, M-F (an hour for lunch each day) About Us: We are and executive search firm who has been retain by a boutique real estate development and management company specializing in the restoration and management of walkable real estate assets in...

  • Executive Assistant

    7 days ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant - Boston Asset Management firm -The Executive Assistant will support a Managing Principal with a wide range of endeavors.They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any...

  • Executive Assistant

    1 month ago


    Boston, United States Insight Global Full time

    Title: Part Time Executive Assistant Location: Boston, MA - Fully onsite (3 days/week) Duration: 6 month contract to hire Pay Rate: 30-35/hr Hours: 25-30 hours/week (flexible schedule!)Must-Haves 3+ years of experience as an Executive Assistant / Project Manager Experience with calendar management for 5+ executives Experience with general office...

  • Executive Assistant

    1 month ago


    Boston, United States Insight Global Full time

    Title: Part Time Executive Assistant Location: Boston, MA - Fully onsite (3 days/week) Duration: 6 month contract to hire Pay Rate: 30-35/hr Hours: 25-30 hours/week (flexible schedule!)Must-Haves 3+ years of experience as an Executive Assistant / Project Manager Experience with calendar management for 5+ executives Experience with general office...

  • Executive Assistant

    7 days ago


    Boston, United States Metric Bio Full time

    The ideal candidate will provide top-level assistance for high level executives. Previous experience as an Executive Assistant at a Biotech required.Onsite 5 days a week.

  • Executive Assistant

    7 days ago


    Boston, United States Russell Tobin Full time

    Job Title: Executive Assistant Location: Boston, MA (Fully Onsite) Hourly Rate: $29.99/hour Experience Level: 3-5 Years with Admin functions Education: Bachelor's Degree (Highly Preferred)Job Description: We are seeking an organized, efficient, and professional Executive Assistant to join one of our top clients in Boston, MA. This fully onsite position...

  • Executive Assistant

    1 month ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant position located at a prestigious investment firm in BostonI’m a Senior Recruiter at Fanning- Masis. We assist our client companies, investment firms in and around Boston, with their candidate recruitment process. This scenario has enabled us to serve as a valuable resource to an individual who may be actively or passively interested in...

  • Executive Assistant

    1 month ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant position located at a prestigious investment firm in BostonI’m a Senior Recruiter at Fanning- Masis. We assist our client companies, investment firms in and around Boston, with their candidate recruitment process. This scenario has enabled us to serve as a valuable resource to an individual who may be actively or passively interested in...

  • Executive Assistant

    2 months ago


    boston, United States The Hollister Group Full time

    Executive Assistant We are seeking a highly organized, proactive and dynamic Executive Assistant to support an entrepreneurial CEO and founder within the consulting space. If you love creating to do lists, can work your way around a complicated calendar and are looking to create a mind-meld with a top industry professional, please apply today! The role has...

  • Executive Assistant

    3 months ago


    Boston, United States The Hollister Group Full time

    Executive Assistant We are seeking a highly organized, proactive and dynamic Executive Assistant to support an entrepreneurial CEO and founder within the consulting space. If you love creating to do lists, can work your way around a complicated calendar and are looking to create a mind-meld with a top industry professional, please apply today! The role has...

  • Executive Assistant

    2 months ago


    Boston, United States The Hollister Group Full time

    Executive Assistant We are seeking a highly organized, proactive and dynamic Executive Assistant to support an entrepreneurial CEO and founder within the consulting space. If you love creating to do lists, can work your way around a complicated calendar and are looking to create a mind-meld with a top industry professional, please apply today! The role has...

  • Executive Assistant

    2 weeks ago


    Boston, United States De Gruyter Brill Full time

    De Gruyter Brill is a global leader in humanities publishing and beyond. Headquartered in Berlin (Germany) and the second largest office in Leiden (The Netherlands), De Gruyter Brill publishes over 3,500 books and 800 journals per year. A merger of the publishing houses De Gruyter and Brill, the heritage of De Gruyter Brill goes back to 1683 and 1749,...

  • Executive Assistant

    3 months ago


    Boston, United States Clocktower Staffing Full time

    A nonprofit organization based in Boston, MA is looking to hire an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, and excellent communication skills (written and verbal). A strong ability to meet tight deadlines and balance changing priorities will ensure success in this multi-faceted role. This...

  • Executive Assistant

    1 month ago


    boston, United States Clocktower Staffing Full time

    A nonprofit organization based in Boston, MA is looking to hire an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, and excellent communication skills (written and verbal). A strong ability to meet tight deadlines and balance changing priorities will ensure success in this multi-faceted role. This...

  • Executive Assistant

    3 months ago


    boston, United States Clocktower Staffing Full time

    A nonprofit organization based in Boston, MA is looking to hire an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, and excellent communication skills (written and verbal). A strong ability to meet tight deadlines and balance changing priorities will ensure success in this multi-faceted role. This...

  • Executive Assistant

    2 months ago


    Boston, United States Clocktower Staffing Full time

    A nonprofit organization based in Boston, MA is looking to hire an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, and excellent communication skills (written and verbal). A strong ability to meet tight deadlines and balance changing priorities will ensure success in this multi-faceted role. This...

  • Executive Assistant

    3 months ago


    Boston, United States Global Investment Firm Full time

    A well-known investment firm based in Boston, MA is seeking an experienced Executive Assistant to support a senior executive and small team. The ideal candidate will have previous experience supporting busy professionals in a fast-paced environment. Experience in finance preferred. The firm is working in the office 3 days per week and compensation includes...

  • Executive Assistant

    2 months ago


    boston, United States Global Investment Firm Full time

    A well-known investment firm based in Boston, MA is seeking an experienced Executive Assistant to support a senior executive and small team. The ideal candidate will have previous experience supporting busy professionals in a fast-paced environment. Experience in finance preferred. The firm is working in the office 3 days per week and compensation includes...

  • Executive Assistant

    1 month ago


    Boston, United States The Hollister Group Full time

    Executive Assistant Our Boston-based client is looking to bring on a contract Executive Assistant. This individual will be responsible for supporting high-level executives. The ideal candidate for this role has strong experience with calendaring, travel arrangements, and expenses, is a confident and motivated self-starter with excellent organizational and...

  • Executive Assistant

    2 months ago


    Boston, United States The Hollister Group Full time

    Executive Assistant Our Boston-based client is looking to bring on a contract Executive Assistant. This individual will be responsible for supporting high-level executives. The ideal candidate for this role has strong experience with calendaring, travel arrangements, and expenses, is a confident and motivated self-starter with excellent organizational and...