Office Manager

3 weeks ago

Berkeley, United States Lawyers On Demand Full time

A highly regarded law firm is seeking experienced candidates for their Office Manager/Legal Assistant position in their Berkeley, California office. The firm is seeking candidates who can start immediately on an open ended contract basis.


  • This is a contract role, open ended
  • Pay starting at $34/hour
  • 5 days per week in office



Responsibilities:

• Support legal team with calendar management and updating matter list; setting up court reporters, court calls, and conference calls; making travel arrangements; and photocopying, scanning, and filing • Make preparations for depositions, meetings, and other gatherings, both virtually and in person


• Maintain and manage off-site records • Index and box closed case materials for storage


• Submit weekly time entry for Attorneys and transmit weekly bills to Seattle • Prepare monthly expense reports and credit card/petty cash reconciliations • Assist with managing and tracking litigation matters, including maintain internal files • Assist with maintaining and searching Excel and Microsoft Access databases.


• Work with clients and class members to gather and convey information. • File and scan documents in document management system. • Perform administrative functions such as assisting in maintaining a paperless office by scanning and filing documents in document management system, calendaring deadlines, updating matter list, and performing word processing functions • Answer incoming calls, distribute mail, maintain public areas, order/stock office supplies, and coordinate equipment maintenance/repair • Serve as primary liaison between office vendors and suppliers • Maintain public areas of office and order supplies • Miscellaneous duties and special projects as assigned.


Requirements and Qualifications:


• Bachelor’s degree preferred with 3+ years’ litigation experience as a Legal Assistant or Legal Secretary. • Understands advanced legal concepts and terminology, formats, and BlueBook citations. • Knowledge of the rules regulating paralegals/legal assistants. • Ability to work independently, organize and prioritize workload, and adapt to changing priorities. • Ability to follow written and verbal instructions • Ability to perform under tight deadlines and maintain patience in high pressure situations. Expert knowledge of Microsoft Word required. Experience working with Microsoft Office 2010 a plus. Advanced knowledge of Microsoft Office (Outlook, PowerPoint, Excel) and Adobe. • Ability to work collaboratively in a team environment. • Excellent interpersonal, organizational, planning, verbal and written communication skills including spelling, grammar, and proofreading skills. • Must manage highly confidential information with professionalism and unquestionable integrity.





Lawyers On Demand offers non-attorney flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidate’s general skill set, the applicability of candidate's skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.

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