Administrative Coordinator/Bookkeeper

Found in: Appcast US C2 - 2 weeks ago

Melbourne, United States Visium Resources, Inc. Full time

Introduction


Visium Resources has been asked to identify qualified candidates for this Administrative Coordinator/Bookkeeper position. This position is a contract to hire opportunity which is expected to be on-site in Melbourne, FL 32901.


Company Description:

Established (over 38 years), boutique commercial real estate brokerage, development, and investment company


Summary


The Administrative Coordinator/Bookkeeper will be responsible for:

  • Marketing: Take site property photos, input property data to online brochure template, including data input to LoopNet, MLS, CREXI, Company Website, on line marketing subscriptions, and local newspaper. Prepare quarterly mailouts, (Est. 15% of job).
  • Contract &Lease Administration: Tracking Agreements, Escrow, Deposits, Due Diligence, Dates, Filing, Lien Waivers, progress reports, (Est. 10% of job).
  • Office Filing, Ordering/Tracking materials, supplies, postage, signs, copier, postage meter, computers, phone, IT, keep everything up and running - coordinate with proper vendors, track/pay licenses with city, county, state, (10% of job).
  • Insurance, Tracking policies, pricing, filing, paying online, (5% of job).



Job Description:

  • 20 hours per week, 3 days in office, prefer Tuesday, Wednesday, Thursday, can be flexible.
  • Quick Books & Accounting: Must be highly proficient in Quick Books and Bookkeeping. Checks, Deposits, Payroll, Commission, including confirming licenses, Pay bills, Invoices, 1099's, W-2's, dues, etc., (Est. 60% of job).
  • Executive Administrative Assistance, Administrative Assistance, and General Administration skills
  • Excellent interpersonal and communication skills
  • Proficient in Quick Books, Microsoft Office Suite including Word, Excel, PowerPoint
  • Ability to prioritize, manage time efficiently, and multitask.
  • Strong problem-solving and organizational skills

Qualified candidates would have the following:

  • Executive Administrative Assistance, Administrative Assistance, and General Administration skills
  • Excellent interpersonal and communication skills
  • Proficient in Quick Books, Microsoft Office Suite including Word, Excel, PowerPoint
  • Ability to prioritize, manage time efficiently, and multitask
  • Strong problem-solving and organizational skills
  • Attention to detail and accuracy
  • Able to work well independently as well as with a team
  • Associate's or Bachelor's degree in Business Administration or related field, preferred
  • Real Estate License, not required

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