Bookkeeper/Administrative coordinator
3 weeks ago
Company Description:
Established (over 38 years), boutique commercial real estate brokerage, development, and investment company
Summary
The Administrative Coordinator/Bookkeeper will be responsible for:
- Marketing: Take site property photos, and input property data to online brochure template, including data input to LoopNet, MLS, CREXI, Company Website, online marketing subscriptions, and local newspaper. Prepare quarterly mailouts, (Est. 15% of job).
- Contract &Lease Administration: Tracking Agreements, Escrow, Deposits, Due Diligence, Dates, Filing, Lien Waivers, and progress reports, (Est. 10% of job).
- Office Filing, Ordering/Tracking materials, supplies, postage, signs, copier, postage meter, computers, phone, IT, keep everything up and running - coordinate with proper vendors, track/pay licenses with city, county, state, (10% of job).
- Insurance, Tracking policies, pricing, filing, paying online, (5% of job).
Job Description:
- 20 hours per week, 3 days in office, prefer Tuesday, Wednesday, Thursday, can be flexible.
- Quick Books & Accounting: Must be highly proficient in Quick Books and Bookkeeping. Checks, Deposits, Payroll, Commission, including confirming licenses, Pay bills, Invoices, 1099's, W-2's, dues, etc., (Est. 60% of job).
- Executive Administrative Assistance, Administrative Assistance, and General Administration skills
- Excellent interpersonal and communication skills
- Proficient in Quick Books, Microsoft Office Suite including Word, Excel, PowerPoint
- Ability to prioritize, manage time efficiently, and multitask.
- Strong problem-solving and organizational skills
Details:
Qualified candidates would have the following:
- Executive Administrative Assistance, Administrative Assistance, and General Administration skills
- Excellent interpersonal and communication skills
- Proficient in Quick Books, Microsoft Office Suite including Word, Excel, PowerPoint
- Ability to prioritize, manage time efficiently, and multitask
- Strong problem-solving and organizational skills
- Attention to detail and accuracy
- Able to work well independently as well as with a team
- Associate's or Bachelor's degree in Business Administration or related field, preferred
- Real Estate License, not required
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