Receptionist / Admin

3 weeks ago

Fort Worth, United States Sudden Service, Inc. Full time

Job Accountabilities:

  • Answers telephone, types all correspondences, reports, and quotes for the Service Center.
  • Audits service and parts men weekly expense reports for accuracy and completeness.
  • Any out of line situations regarding expenses, purchases, etc. are called to the attention of the Service Center Manager for corrective action.
  • Assists with service orders when needed.
  • Maintains accurate accounts payable and receivables for Service Center.
  • Processes parts and/or service sales orders in computer for invoicing.
  • Maintains database and address books for Service Center area.
  • Builds and maintains file system for Service Center.
  • Maintains office and Service Center supplies and creates list of needed items for Service Center Manager to purchase.
  • Provides management and administrative services to her superiors to include conserving time by reading, researching and routing correspondence and drafting replies.
  • Maintain files and records of all SSI owned vehicles to include, drivers, insurance, truck expenses, recall notices, tags, location and maintenance on vehicles.
  • Issues Purchase orders for repair and maintenance done to vehicles.
  • Seeks out promotional materials, requesting bids from suppliers for best pricing and quality product. Keep ample stock on hand for sale to employees/customers, for service, guests, warehouses, and service centers.
  • Receive and distribute mail from Warehouses/Service Centers, distributing to designated depts. / personnel. Review all bills that come in from Warehouses and individuals, bills that need a PO# are issued one, then approved for payment.
  • Responsible for updating / requisitioning / ordering forms, letterhead, envelopes, etc. used by SSI.
  • Keep all expenses and copies of gas receipts, hotel bills, and car wash receipts on file.
  • Ensured that all paperwork relevant to each truck folder is scanned and kept current.
  • Processes warranty claims and follows through to completion.
  • Assists with all tasks required to ensure office runs smoothly.



Job Requirements:

  • High school graduate or GED equivalent.
  • Secretarial and data entry experience.
  • Complex knowledge of Microsoft programs (Excel, Word, Etc.).
  • Ability to understand and adapt to different PC based internal systems.
  • Great organizational and communication skills.
  • Great customer service skill set.
  • Excellent telephone personality.
  • Ability to work with limited supervision.
    • Ability to multitask and adjust workload according to priority.
    • General knowledge of Taylor Parts System would be helpful.

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