Senior Administrative Assistant

5 days ago

Arlington, United States ROCS Grad Staffing Full time

Position Summary


The Senior Administrative Assistant provides administrative support to the senior team, exercising good judgment in a variety of situations. This role requires strong written and verbal communication skills, exceptional administrative, organizational, and people skills, and the ability to balance multiple priorities. The Senior Administrative Assistant must work independently on projects from conception to completion, and under pressure, handling a wide range of activities and confidential matters with discretion.


Essential Functions

  • Provide administrative support on a variety of tasks, including handling sensitive, confidential, and non-routine information.
  • Perform administrative duties such as taking minutes, managing calendars, completing monthly expense reports, drafting, proofreading, and managing correspondence.
  • Arrange travel, itineraries, agendas, and compile documents for travel-related meetings.
  • Maintain strong relationships across the organization while exercising judgment and discretion.
  • Serve as a backup to the Executive Office and Board Governance Manager, supporting the President & CEO and Board of Directors, and as a backup administrator for the board portal.
  • Assist with logistics for meetings involving the Executive Office or Senior Team.


Committee Liaison

  • Serve as the primary administrative point of contact for several committees, including Finance and Audit Review Committee (FARC), Retirement Plan Advisory Committee (RPAC), Membership Committee, Non-Dues Revenue Committee, and IT Subcommittee.
  • Draft correspondence on behalf of Committee chairs and communicate effectively with executive assistants of Committee members.
  • Take minutes at committee meetings and track action items for follow-up.
  • Organize, track, and safeguard all files and correspondence related to committees. Ensure governance matters are handled smoothly in line with bylaws.
  • Archive resolutions, agendas, historical committee information, and update committee materials in the board portal.
  • Prepare documents for committee meetings, track documents reviewed by legal counsel, and support onboarding of new Committee members.


Other Duties

  • Work on logistics and documentation for the company Annual Business Meeting.
  • Assist with annual Code of Conduct and Form 990 distribution and collection.
  • Serve as a DocuSign user on behalf of the Senior Team.
  • Assist with PowerPoint layout and formatting.
  • Process member updates and contact information in Fonteva.
  • Update project management systems (e.g., Asana) and provide reports for Board of Directors meetings.
  • Ensure proper submission of expense reports.
  • Travel to Board meetings and other events as required.
  • Serve as a Notary Public.
  • Assist with special projects as needed.
  • Perform other duties as assigned to support the Executive Office, Senior Team, and organization members.


Requirements:

  • Associate’s degree required.
  • Minimum of five years of experience supporting executives, preferably in a trade association or non-profit organization.
  • Familiarity with taking corporate minutes.
  • Strong customer service skills (internal and external).
  • Experience with meetings, including management of associated details and expenses.
  • Excellent time management, organizational skills, and attention to detail.
  • Ability to prioritize and manage multiple complex projects under tight deadlines.
  • Strong interpersonal skills to handle a variety of issues tactfully.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
  • Prolonged periods sitting at a desk and working on a computer.
  • Prolonged periods of standing and extensive walking during conferences and meetings.
  • Ability to lift up to 30 lbs.
  • Travel out of town up to 5% of the year to support conferences, events, and meetings.

  • Senior Administrative Assistant

    4 weeks ago

    Arlington, Virginia, United States American Public Power Association Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to our senior team. The ideal candidate will have a strong background in administrative work, excellent communication skills, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative...

  • Senior Administrative Assistant

    3 weeks ago

    Arlington, Virginia, United States ROCS Grad Staffing Full time

    Job SummaryThe Senior Administrative Assistant provides high-level administrative support to the senior team at ROCS Grad Staffing, exercising sound judgment in a variety of situations. This role requires strong written and verbal communication skills, exceptional administrative, organizational, and interpersonal skills, and the ability to balance multiple...

  • Senior Care Administrator

    4 weeks ago

    Arlington, Virginia, United States Sunrise Senior Living Full time

    Lead Skilled Nursing Operations at Sunrise Senior LivingSunrise Senior Living is seeking a highly skilled and experienced Skilled Nursing Administrator to lead our skilled nursing center. As a key member of our team, you will be responsible for ensuring the highest level of quality care is provided to our residents.Responsibilities:Lead all day-to-day...

  • Senior Administrative Assistant

    4 weeks ago

    Arlington, Virginia, United States American Public Power Association Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to our senior team. The ideal candidate will have a strong background in administrative work, excellent communication skills, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative...

  • Senior Administrative Assistant

    3 weeks ago

    Arlington, Virginia, United States American Public Power Association Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to our senior team. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative...

  • Senior Administrative Assistant

    4 weeks ago

    Arlington, United States American Public Power Association Careers Full time

    At the American Public Power Association (APPA), we serve as the voice of not-for-profit, community-owned utilities that power 2,000 towns and cities nationwide. We represent public power before the federal government to protect the interests of the more than 54 million people that public power utilities serve, and the 96,000 people they employ. We advocate...

  • Senior Administrative Assistant

    2 weeks ago

    Arlington, United States American Public Power Association Careers Full time

    At the American Public Power Association (APPA), we serve as the voice of not-for-profit, community-owned utilities that power 2,000 towns and cities nationwide. We represent public power before the federal government to protect the interests of the more than 54 million people that public power utilities serve, and the 96,000 people they employ. We advocate...

  • Senior Administrative Assistant

    4 weeks ago

    Arlington, United States American Public Power Association Careers Full time

    At the American Public Power Association (APPA), we serve as the voice of not-for-profit, community-owned utilities that power 2,000 towns and cities nationwide. We represent public power before the federal government to protect the interests of the more than 54 million people that public power utilities serve, and the 96,000 people they employ. We advocate...

  • Senior Administrative Assistant

    4 weeks ago

    Arlington, United States American Public Power Association Full time

    At the American Public Power Association (APPA), we serve as the voice of not-for-profit, community-owned utilities that power 2,000 towns and cities nationwide. We represent public power before the federal government to protect the interests of the more than 54 million people that public power utilities serve, and the 96,000 people they employ. We advocate...

  • Senior Administrative Assistant

    4 weeks ago

    Arlington, United States American Public Power Association Careers Full time

    At the American Public Power Association (APPA), we serve as the voice of not-for-profit, community-owned utilities that power 2,000 towns and cities nationwide. We represent public power before the federal government to protect the interests of the more than 54 million people that public power utilities serve, and the 96,000 people they employ. We advocate...

  • Senior Administrative Assistant

    2 weeks ago

    Arlington, United States Summit Federal Services, LLC Full time

    Summit Federal Services, LLC (SFS) with headquarters in Oakland, Maryland, is a fast growing woman owned Small Business and HUBZone company with an outstanding record of performance providing more effective and efficient acquisition, business process, training, IT, administrative and security services to multiple federal agencies. SFS is looking for a Senior...

  • Senior Administrative Assistant

    3 weeks ago

    Arlington, Virginia, United States Modern Technology Solutions Inc Full time

    Job SummaryModern Technology Solutions Inc is seeking a highly skilled Senior Administrative Assistant to join our team. As a key member of our administrative staff, you will provide exceptional support to our government leadership in the Senior Executive Service (SES).Key ResponsibilitiesCoordinate travel and utilize the Defense Travel System (DTS) to...

  • Senior Administrative Assistant

    4 weeks ago

    Arlington, VA, United States American Public Power Association Careers Full time

    At the American Public Power Association (APPA), we serve as the voice of not-for-profit, community-owned utilities that power 2,000 towns and cities nationwide. We represent public power before the federal government to protect the interests of the more than 54 million people that public power utilities serve, and the 96,000 people they employ. We advocate...

  • Senior Administrative Assistant

    3 weeks ago

    Arlington, Virginia, United States Modern Technology Solutions Inc Full time

    Job SummaryModern Technology Solutions, Inc. (MTSI) is seeking a Senior Administrative Assistant to provide technical support to government leadership in the Senior Executive Service (SES). The ideal candidate will have experience coordinating travel and using the Defense Travel System (DTS), as well as expert-level communication skills for formulating DoD...

  • Senior Administrative Assistant

    4 weeks ago

    Arlington, TX, USA, United States NORTH CENTRAL TEXAS COUNCIL Full time

    Job Title: Senior Administrative AssistantThe North Central Texas Council of Governments is seeking a highly skilled Senior Administrative Assistant to provide complex administrative and clerical support to the Transportation Department.Responsibilities:Provide exceptional customer service to the agency's membership, public, and staffManage databases, create...

  • Skilled Nursing Administrator-Licensed Nursing Home Administrator

    1 month ago

    Arlington, United States Sunrise Senior Living Full time

    Overview "Sunrise is the best place that I've ever worked, simply because of the people. We provide quality care in an environment that feels like home. Our focus is doing what's right for the resident. For me, that's a big breath of fresh air." - Sunrise Leader At Sunrise, our Skilled Nursing Administrator is the leader of the overall operation of the...

  • Skilled Nursing Administrator

    4 weeks ago

    Arlington, Virginia, United States Sunrise Senior Living Full time

    Job Title: Skilled Nursing AdministratorSunrise Senior Living is seeking a highly skilled and experienced Skilled Nursing Administrator to lead our skilled nursing center.Responsibilities:Oversee the day-to-day operations of the skilled nursing center, ensuring compliance with federal, state, and local standards and Sunrise Senior Living policies.Promote the...

  • Skilled Nursing Center Administrator

    4 weeks ago

    Arlington, Virginia, United States Sunrise Senior Living Full time

    Job Title: Skilled Nursing AdministratorSunrise Senior Living is seeking a highly skilled and experienced Skilled Nursing Administrator to lead our skilled nursing center. As a key member of our team, you will be responsible for ensuring the highest level of quality care is provided to our residents.Responsibilities:Lead all day-to-day operations of the...

  • Lease Administrator Assistant

    3 weeks ago

    Arlington, Virginia, United States Akima Full time

    Lease Administration Support:The Junior Lease Administrator assists with the management and maintenance of lease agreements within an organization. This entry-level role involves supporting senior lease administrators in handling lease documentation, ensuring compliance, and coordinating with various stakeholders. It provides a valuable opportunity for...

  • Skilled Nursing Administrator-Licensed Nursing Home Administrator

    4 weeks ago

    Arlington, United States Sunrise Senior Living Full time

    Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 7th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME The Jefferson - Health Care Center Job ID 2024-218261 JOB OVERVIEW "Sunrise is the best place that...