Project Design Coordinator

4 days ago

Fullerton, United States WineCountryGiftBaskets.com Full time

Please note: this is not a Graphic Design or UI/UX Design position. position requires ability to travel internationally with the design team up to two times per year.


Overview of Job Description:

The Project Design Coordinator will be responsible for coordinating and supporting all areas of the gift concept development process. The tasks will entail creating, issuing and managing all Design requests/forms to Sourcing, and Purchasing teams from start to finish/receipt of the request.

Our ideal candidate will be responsible for: managing multiple projects concurrently and be highly proficient at multi-tasking. This position will assist with and have knowledge of the Sales/Design to Sourcing recap process with attention to detail.


Primary Duties and Responsibilities:

  • Works effectively creating, managing and tracking all Design requests for Sourcing, Purchasing and Graphics for all customer projects.
  • Manages all product sample requests from concept to commit.
  • Maintains all tracking spreadsheets/logs for each request type and provide status updates.
  • Create and track all Design recaps for distribution to the respective departments.
  • Create concept requests in Excel and/or Power Point for interdepartmental use and/or customers as needed for sample procurement.
  • Develop knowledge and understanding of our international/domestic vendors and their capabilities.
  • Attend and assist with customer presentations and meetings.


Secondary Duties and Responsibilities:

  • Understand customer and industry trends in the competitive environment of gift/product sourcing.
  • Review all requests for updated information and identify potential issues.
  • Assist the Designers with the recap process after a presentation with sample identification, photos, specifications, including size, color and material/substrate.
  • Assist with concept meeting preparation and presentation.
  • Develop a knowledge of our vendors and their respective specialties.
  • Travel to China with our Creative team to support the gift concept development process.


Administrative and Other Responsibilities:

  • Maintain/update spreadsheets
  • Assist the Designer team by preparing all requests in Excel forms.
  • Provide general administrative assistance to the Design department as needed.


Knowledge, Skills and Abilities:

  • Strong Organizational and/or Project Management skills with the ability to manage multiple projects within a dynamic environment.
  • Proficient with MS Office: Excel, Outlook, Power Point and Word
  • Typing minimum 40 WPM
  • Ability to take photos for samples requests
  • Excellent written and verbal communication skills
  • Basic Design knowledge including, but not limited to: substrates, materials, colors and print processes.
  • Works well in a Team Environment
  • Experience in hard goods sourcing/product development
  • Ability to travel internationally.
  • Must be able to work overtime as necessary.


Education:

  • BA/BS Degree or AA or equivalent work experience.

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