Project Coordinator

3 weeks ago


Fullerton, California, United States Jobot Full time
Job Summary

We are seeking a highly skilled Project Manager to join our team at Jobot. As a key member of our organization, you will be responsible for leading sub-contractors and developing strong relationships with project managers, principals, and superintendents to achieve financial goals on projects.

Key Responsibilities
  • Review bid and proposals from a financial perspective and advise project managers, studio leaders, and practice area leaders.
  • Review executed agreements to identify the legal entity contracted in the performance obligation and client requirements such as certificate of insurance, external invoicing portals, invoicing schedule, performance bond, etc.
  • Setup projects in ERP system in accordance with company policy.
  • Collect all legal documentation required for budgeted sub-consultants, including master agreements, certificates of insurance, and work authorizations, to ensure uninterrupted payment to all consultants.
  • Provide project reports and financial analyses as requested by project managers and advise on best practices to achieve optimal profits.
  • Evaluate project planning and suggest corrective action to project managers to enhance profitability and ensure revenue recognition in accordance with GAAP ASC 606.
  • Analyze month-end financial reports, identifying outliers/anomalies, and assist project managers to manage financial planning and forecast.
  • Work with project managers to produce monthly client invoices and client requisition forms in a timely manner.
  • Participate in monthly studio collection meeting.
  • Identify delinquent accounts and contact clients to resolve outstanding matters as expeditiously as possible.
  • Escalate complex matters to project accounting lead.
  • Assist project managers with close-out procedures in accordance with company policy.
  • Perform ad-hoc analyses, administrative tasks, and special projects as required.
  • Flexibility to travel and attend project meetings as needed.
  • Possesses strong organizational and time management skills to meet deadlines.
  • Commitment to ethical behavior and compliance with all company policies, current FASB guidance, and US and international laws.


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