Executive Assistant

3 weeks ago

Albuquerque, United States McKee Wallwork Full time

McKee Wallwork has an opening for the recently created role of Executive Assistant within the expanding Operations Department.


The Executive Assistant is responsible for all calendars for the company as a whole. At McKee Wallwork, we believe that all of business is about relationships – and relationships happen when people come together. MW is an unusual place in that meetings are where our work actually gets done. The Executive Assistant is a vital role, responsible for ensuring that the right people are always able to come together at the right times, to do the right work.


This job requires impeccable organizational skills and attention to detail. It also requires good interpersonal skills, good judgment, and the ability to shrewdly manage competing priorities and interests.


Duties:

●     Manages the calendars of all six directors, including regular interactions to ensure time management goals and priorities are being met.

●     Works with parties inside and outside the firm to mitigate conflicts and reschedule meetings and appointments as needed.

●     Schedules all internal meetings as requested by colleagues, interfacing primarily with the Operations, Sales, and Client Service teams.

●     Coordinates, books, and arranges all travel.

●     Reschedules conflicts as they arise; ensures that no double-bookings are occurring and that all calendars remain clear, unambiguous, and efficient.

●     Calendars, schedules, manages, and protects recurring meetings, while also understanding when standing meetings can take a backseat to more pressing matters.

●     Ensures availability for key work periods, blocks, and recurring holds to be kept available for client meetings and pitches.

●     Seeks out and recommends opportunities to improve overall firm efficiency and use of time.

●     Produces reports as requested on use of time, trends, and opportunities for optimization.

●     Assists with ad-hoc project management and administrative tasks as available.


Skills:

●     Impeccable organizational skills are vital to this role.

●     Must be detail-oriented. The tiniest details in this role can have major implications, for better and for worse.

●     Strong interpersonal skills are important to handle rescheduling and conflicts in a manner that strengthens relationships.

●     This role will often be presented with competing needs and priorities. Good judgment and a cool head are important.


Tools:

·      This role will work primarily within Google Suite, especially Gmail and Google Calendar.

·      This role requires being onsite at our Albuquerque, NM location.


  • If you’re interested and believe you’d be a good fit for this position, please take our Culture Index Survey and submit a resume and cover letter to Dayna Melvin at dmelvin@mwcmail.com. Once we receive a complete submission, you’ll be contacted for next steps. 

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