Office Coordinator

4 weeks ago


New York, United States OptionMetrics Full time

Overview: We are seeking a reliable and organized individual to join our team as a part-time receptionist/executive assistant. The ideal candidate will be responsible for providing administrative support to our executives while ensuring smooth operations at the front desk.

Responsibilities:


Office Coordination:

  • Maintain office supplies and ensure proper inventory levels.
  • Coordinate with vendors for office maintenance and services.
  • Assist with organizing company events and meetings.


Administrative Support:

  • Assist executives with scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, presentations, and reports.
  • Conduct research and compile data as needed.


Front Desk Management:

  • Greet visitors in a professional and friendly manner.
  • Answer and direct phone calls promptly and courteously.
  • Handle incoming and outgoing mail and packages.


Communication:

  • Act as a liaison between executives, staff, clients, and visitors.
  • Respond to emails and inquiries in a timely manner.


Requirements:

  • Proven experience as a receptionist, administrative assistant, or similar role.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Flexibility to adapt to changing priorities and work independently.
  • High school diploma; additional qualifications in office administration are a plus.


Schedule:

  • Monday, Tuesday Thursday, 9:00 AM to 5:00 PM


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