Administrative Assistant

4 weeks ago

New York, United States WangaWoman Full time

Location: Hybrid, New York

Position Type: Contract, 10-15 hours per week

Travel Required: Yes

Pay: Starting at $22; pay commensurate with experience


WangaWoman LLC is a dynamic and innovative company seeking an experienced Administrative Assistant to join our team in New York. We are looking for a dedicated professional who can manage administrative duties and support our team efficiently.


Key Responsibilities:

As the Administrative Assistant at WangaWoman LLC, you will be integral to our team, handling a diverse array of tasks to maintain operational efficiency. Your role will require strong organizational skills, effective communication, and the ability to multitask in a fast-paced environment. You will be responsible for supporting our team through various administrative duties, contributing significantly to our organization's smooth functioning and success.


  • Provide administrative support to ensure efficient office operations.
  • Maintain digital filing systems.
  • Schedule appointments and manage calendars for staff, including making travel arrangements.
  • Coordinate logistics for meetings, including room setup, catering, on-site event/talent management, and meeting coordination.
  • Check P.O. Box and deliver incoming mail and packages to staff.
  • Respond to emails and other digital queries and correspondence.
  • Draft and edit letters, reports, and other documents.
  • Input and update information in databases and spreadsheets.
  • Prepare meeting agendas and take meeting minutes.
  • Use word processing, spreadsheet, and presentation software to create and edit documents.
  • Research as requested and compile and summarize information for reports or presentations.
  • Present a positive and professional image for the organization.


Key Competencies:

  • Effective Communication: Manage written communications, ensuring clarity, professionalism, and adherence to grammar standards.
  • Decision Making and Problem Solving: Assess information, make informed decisions, and develop solutions for organizational tasks and challenges.
  • Client Service: Provide excellent support to internal and external clients, managing interactions and requests with promptness and efficiency.
  • Accountability: Demonstrate responsibility for actions and outcomes, delivering work on time and upholding organizational standards.
  • Team Work: Collaborate effectively with colleagues, align individual efforts with team objectives, and contribute to team success.
  • Confidentiality: Safeguard sensitive information, implement security measures, and adhere to confidentiality protocols.
  • Planning and Organizing: Set objectives, manage resources, and create workflows to efficiently accomplish tasks and projects.
  • Attention to Detail: Ensure accuracy and thoroughness in tasks and documents, maintaining organized records and documentation.
  • Technology Acumen: Utilize office software, manage data, and employ digital communication tools effectively.
  • Fiscal and Resource Management: Plan and optimize resource allocation, manage expenses and develop strategies for efficient resource utilization.


Preferred Competencies:

  • Industry/Job Knowledge and Skill Application: Maintain an understanding of the organization's products, services, and industry trends, ensuring compliance with regulations and maintaining professional networks.


Educational Background:

  • High school diploma or equivalent required.
  • Associate's or bachelor's degree preferred in Business Administration, Communication, or related fields.
  • Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS) and/or similar certification is preferred.


Experience:

  • Three years of experience as an Administrative Assistant is required.
  • Experience as an Executive and/or Personal Assistant is highly preferred.


Soft Skills:

  • Empathy, patience, and a sense of humor are essential for creating a positive and supportive work environment.


Physical Demands:

  • Ability to perform office-related tasks, including operating computers and other office equipment.
  • Capability to manage occasional physical activities like lifting objects and moving materials.


Additional Requirements:

  • Must have computer, mobile phone, and reliable internet connection.
  • Willingness, ability, and means to travel locally, nationally, and internationally as required.
  • Ability to office remotely as well as work onsite in various locations.

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