Human Resources Business and Administration Specialist
1 week ago
Job Posting: Human Resources Business and Administration Specialist
Location: Bedford, MA (Onsite 3 days a week)
Pay: $40-$43/hr
Duration: 6 months (Start ASAP)
Job Summary: We are seeking a dedicated HR Admin with expertise in processing purchase orders (POs) in SAP, managing expense reports, and handling a variety of HR tasks. Proficiency in Excel is essential. The ideal candidate will be a self-starter capable of working independently, managing multiple tasks efficiently, and maintaining strong attention to detail.
Essential Responsibilities:
- Budgeting & Forecasting:
- Coordinate with the HR team to establish and manage budgets.
- Ensure timely invoicing from vendor partners and track invoices and unbilled amounts monthly.
- Prepare monthly spend reconciliations and build reports for accruals.
- Monitor department spend for improved budget forecasting accuracy.
- Analyze data to explain forecasting deviations from the budget.
- Reconcile vendor account statements and resolve discrepancies.
- Work with the Finance Department to update HR budgets and forecasts periodically.
- Create requisitions and purchase orders, and set up new vendors in SAP and Ariba.
- Monitor spend against budget and existing purchase orders.
- Administrative Support:
- Support special projects and analysis as requested.
- Provide general administrative support to the HR leadership team, including calendar management, meeting scheduling, travel arrangements, expense reports, office supplies, and catering for meetings.
- Tool Optimization:
- Leverage SAP to increase process efficiency and assist the HR team in optimizing their time.
- Partner with the HR Technology and Operations team to enhance processes and eliminate manual tasks.
- Identify and implement process improvements for continuous improvement and scalability.
- Assist in developing and coordinating the execution of a technology roadmap.
- Implement tools for more effective HR administration processes.
- Additional Responsibilities:
- Assist with strategic management of intellectual property activities.
- Identify opportunities for cross-functional team collaboration.
- Coordinate team meetings, lunch and learns, and offsite meetings as needed.
Capabilities & Competencies:
- Exceptional attention to detail and proficiency with SAP and Ariba.
- High level of professionalism and ability to maintain confidentiality.
- Strong team player with excellent organizational, analytical, and time management skills.
- Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, OneNote, Teams) and Outlook.
- Interest in learning and adapting new technologies and agile methodologies.
- Excellent communication and interpersonal skills.
Professional Experience & Other Considerations:
- Bachelor’s Degree is preferred.
- Must be onsite in the Bedford, MA office 3 days a week.
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