Director of Terrapin Annual Fund

2 weeks ago

Tampa, United States Tampa Preparatory School Full time

Position Overview:

Tampa Preparatory School seeks a Director of the Terrapin Annual Fund to join a dynamic, high-functioning advancement team at an exciting time in the school's history. The Director is responsible for the development of a comprehensive Annual Giving program, which raises nearly $1M each year and is poised for growth, in support of our mission.

The ideal candidate will be an excellent communicator, highly organized, deadline-oriented, goal-driven, collaborative, and a creative thinker. They should possess the ability to be strategic with a high level of attention to detail and the ability to be agile. They will envision, launch, and execute new initiatives and lead the program to new heights. The person in this role will have a dual focus on both identifying and soliciting leadership donors ($1,000+) while increasing participation from all constituencies as a result of robust engagement with parents, grandparents, alumni, parents of alumni, and friends of the School.  


Specific Responsibilities:


Annual Terrapin Fund Oversight and Coordination


  • Develop and implement a strategic, volunteer-oriented, and segmented annual giving program to ensure continued growth and increased participation from all constituent groups.
  • Act as the project manager for the annual appeals communications calendar, managing internal and external deadlines and effectively marketing and messaging the Annual Terrapin Fund utilizing email, social media, direct mail, our website and other innovative tools.
  • Lead planning and execution of Prep’s annual Day of Giving.
  • Establish a volunteer structure and lead the recruitment and management of parent volunteers and work with the director of donor engagement to develop a complementary volunteer structure for reunion giving.
  • Collaborate with colleagues to integrate the Terrapin Annual  Fund, Gala sponsorships, reunion giving, and major gift solicitation strategies. 
  • Work with the Database Manager to help prepare reports and presentations for the Head of School, Director of Development, Board of Trustees, and other volunteers and stakeholders.



Donor Portfolio Management and Major Gifts


  • Cultivate, solicit, and steward donors with focus on relationship building and growing the philanthropic support for the school primarily through annual giving, with opportunities for involvement in major gifts. 
  • Oversee the acknowledgement, stewardship, and recognition of all Terrapin Annual Fund donors; personally acknowledge all gifts from assigned prospects.
  • Ensure that key prospects are actively managed with regular face-to-face meetings and outreach.
  • Represent the School at alumni, parent, and other constituent events.
  • Provide strategic and operational support as needed for other fundraising priorities.  


Events and General

  • Work with the Associate Director of Community Engagement to oversee assigned solicitations for fundraising events such as the Gala and participate as a member of the planning team for these and other donor events.
  • Work with the Database Manager to ensure appropriate planning and implementation of systems and strategies as related to the Annual Giving program.
  • Engage enthusiastically in the life of the School, leveraging daily interactions and major school-wide events alike for cultivation opportunities with all constituencies.


Required Skills and Qualifications:

  • A bachelor’s degree in a related field.
  • 3+ years of development/fundraising experience; experience with Annual Giving and frontline fundraising preferred.
  • Excellent verbal, written and presentation skills; prefer experience writing solicitation and acknowledgment letters, overseeing stewardship pieces, creating social media posts, PowerPoint presentations and more.
  • A thorough knowledge of Google Workspace or similar tools (Word, Excel, PowerPoint) and Raiser’s Edge or equivalent CRM database.
  • Excellent organizational, analytical, time management, problem solving skills and attention to detail.
  • Ability to perform in a dynamic work environment, meeting multiple deadlines and successfully managing multiple projects at a time.
  • Ability to work independently and as a member of a team.
  • Demonstrated success managing volunteers preferred.
  • A passion for Tampa Prep’s mission, a willingness to actively engage in the School community, and a history of developing meaningful, genuine relationships.


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