Administrative Functional Support

2 weeks ago

Schenectady, United States Rose International Full time

:

Client Power Technologies International (PTI), a global leader in energy technology, is seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator for the PTI Academy. As an Administrative Coordinator, you will play a vital role in supporting the day-to-day operations of our prestigious training academy.

Responsibilities:

Coordinate training programs: Assist in the planning, scheduling, and coordination of training programs conducted by PTI Academy. This includes managing participant registrations, preparing training materials, and ensuring smooth logistical arrangements.

Administrative Support: Provide administrative support to the PTI Academy team, including maintaining training records, managing course evaluations, and preparing reports. Assist with budget tracking and expense reporting as needed.

Communication: Act as a primary point of contact for inquiries from participants, trainers, and internal stakeholders. Respond promptly and professionally to emails, phone calls, and other forms of communication.

Facility management: Oversee the maintenance and organization of training facilities, ensuring they are clean, well-stocked, and equipped with necessary resources. Coordinate with relevant departments to address any facility-related issues.

Database management: Maintain accurate and up-to-date records of training participants, including their contact details, attendance records, and training history. Ensure the confidentiality and security of all training-related data.

Qualifications:

Bachelor''s degree in business administration, communications, or a related field.

Proven experience in administrative coordination, preferably in a training or educational setting.

Strong organizational skills with exceptional attention to detail.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management software.

Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Knowledge of event planning and logistics coordination is a plus.

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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