Administrative Support Specialist

4 weeks ago

Chicago, United States The Wilcox Company Full time

The Wilcox Company, a family run Real Estate office in the Northcenter neighborhood, is looking for a full-time hourly receptionist/administrative assistant. We provide sales, property management, appraisals and more, to a variety of property types and neighborhoods in the Chicago area. We are looking for an integral member of our team to assist our growing business. Previous experience in real estate is helpful but not necessary. A willingness to learn what we do, to contribute to our success, is a must.

Days / Hours: Monday - Thurs, 9:00 a.m. - 5:00 p.m. Fridays 9:00 a.m. - 4:00 p.m. No weekends. No holidays.

Health insurance, annual bonus, paid vacation available after onboard period.

Responsibilities:

· Greet visitors and walk-ins; Answer, screen, and transfer calls; Take detailed messages

· Scan, copy and file documents in hard copy and electronic files

· Handle incoming/outgoing mail; faxing when necessary

· Assist with coordination of maintenance requests and property access

· Communicate information to tenants and vendors, as instructed

· Assist with organizing office, setting up files for new properties, etc.

· Property-related and vendor-related research, as needed

· Prepare listings for display flyers and on multiple listing service sites

· Assist with preparation of lease documentation for electronic signatures

· Some data entry of basic invoices

· Water plants and feed office lizard

Desired Skills:

· Reception experience

· Excellent customer-service orientation

· Attention to detail

· Self-motivated, works well independently and in a team

· Strong communication (written / verbal)

· Excellent organization and multi-tasking

· Ability to prioritize, as well as take direction

· Proficiency with computer programs, including Word and Excel; Internet-savvy

· Accurate data entry

· Prior real estate knowledge or interest in real estate

· Sense of humor

Job Type: Full-time

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