Current jobs related to Administrative Support Specialist - Chicago - KMRG, LLC


  • Chicago, Illinois, United States Tierra Environmental Services, Inc. Full time

    Administrative Support Specialist **About the Role** Tierra Environmental Services, Inc. is a family-owned business seeking an Administrative Support Specialist to support our administrative departments in providing exceptional service to our clients. **Key Responsibilities** * Provide administrative support to our teams, including sales functions,...


  • Chicago, Illinois, United States MyCareersFuture Full time

    Job Summary:MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support and bookkeeping services to our organization.Key Responsibilities:Handle bookkeeping and financial record-keeping tasksUpdate...


  • Chicago, Illinois, United States Compass Group USA Full time

    Job SummaryCompass Group USA is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to the Human Resources Director on all personnel matters, including payroll processing, benefits enrollment, and employee onboarding.Key...


  • Chicago, Illinois, United States GrubHub Full time

    Job SummaryGrubHub is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative TasksManage and coordinate schedules,...


  • Chicago, Illinois, United States Scion Staffing Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Scion Staffing. As an Administrative Support Specialist, you will be responsible for providing exceptional administrative support to our team, ensuring seamless day-to-day operations, and contributing to the overall success of our...


  • Chicago, Illinois, United States MyCareersFuture Full time

    Job SummaryMyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our organization.Key Responsibilities:Communication and Correspondence: Receive and process various forms of communication,...


  • Chicago, Illinois, United States Eco Tec Insulation Inc Full time

    Position OverviewWe are seeking a dedicated Administrative Support Specialist to enhance our office operations.Key Responsibilities:Manage incoming calls and provide excellent customer service.Coordinate and organize appointments efficiently.Perform data entry tasks with accuracy.Support the Office Manager in daily administrative functions.This role is...


  • Chicago, Illinois, United States Guidehouse Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Guidehouse. As an Administrative Support Specialist, you will provide dedicated administrative support to multiple client-serving Partners and be the single point of contact for the administrative needs of assigned internal customers.Key...


  • Chicago, Illinois, United States ICONMA Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at ICONMA. As an Executive Support Professional, you will play a critical role in providing administrative support to the VP of Sales Aluminum, ensuring the smooth operation of the Sales Aluminum leadership team.Key ResponsibilitiesExecutive Support:...


  • Chicago, Illinois, United States Northwestern University Full time

    Exciting Career Opportunity at Northwestern UniversityWe are in search of a meticulous and organized individual to become part of our team as an Administrative Support Specialist. This position involves a variety of administrative responsibilities, including managing databases, overseeing budgetary processes, and providing human resources assistance. You...


  • Chicago, Illinois, United States Trilogy Full time

    Position Overview: The Administrative Support Specialist will deliver essential clerical and organizational assistance to the Outreach teams within the organization. This role is pivotal in managing communication channels and documentation processes between clinical teams and administrative functions, ensuring adherence to compliance standards while...


  • Chicago, Illinois, United States Manage Chicago, Inc Full time

    Job DescriptionJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Manage Chicago, Inc. As an Administrative Support Specialist, you will provide administrative support to our on-site staff, ensuring the smooth operation of our real estate office.Key Responsibilities:Provide exceptional...


  • Chicago, Illinois, United States Bowhead UIC Technical Services Full time

    Job SummaryBowhead / UIC Technical Services is seeking a highly organized and detail-oriented Administrative Support Specialist to provide document management support services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, and performing various administrative...


  • Chicago, Illinois, United States Cook County Government Full time

    Job SummaryAs a key member of the Cook County Government team, the Administrative Support Specialist will provide complex administrative support to the Bureau/Department staff and leadership. This role requires a high level of technical expertise and knowledge of the rules, regulations, objectives, and protocols of the Bureau/Department.Key...


  • Chicago, Illinois, United States University of Chicago Full time

    About the Role We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide essential administrative and clerical support to ensure the smooth operation of our department. Key Responsibilities Provide comprehensive administrative assistance, including scheduling appointments,...


  • Chicago, Illinois, United States TALENT Software Services Full time

    Job Summary: Talent Software Services is seeking an experienced Administrative Support Specialist to provide high-level administrative assistance to our team.Key Responsibilities:Provide administrative support to the team, including access provisioning, request handling, and tracker maintenance.Collaborate with team members to resolve escalations and ensure...


  • Chicago, Illinois, United States Evangelical Covenant Church Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at the Evangelical Covenant Church. This is a unique opportunity to work in a dynamic and fast-paced environment, providing administrative support to the Operations Team.Key ResponsibilitiesAdministrative Support: Provide administrative support...


  • Chicago, Illinois, United States IRA Club, LLC Full time

    Job OverviewIRA Club, LLC is seeking an Administrative Support Specialist. In this role, you will be part of a dedicated team focused on delivering exceptional client service and ensuring smooth operational processes.Position: Administrative Support SpecialistSchedule: Monday - Thursday 9:00 AM - 4:00 PM KEY RESPONSIBILITIESManage and respond to incoming...


  • Chicago, Illinois, United States Northeastern Illinois University Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented individual to join our team as an Administrative Support Specialist in the Office of the President at Northeastern Illinois University.Key ResponsibilitiesProvide administrative support to the President, Executive Assistant, and Equity, Diversity and Inclusion OfficerManage inventory, supplies,...


  • Chicago, Illinois, United States American Medical Association Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the American Medical Association. As a key member of our Physician Satisfaction team, you will provide administrative support to our Operations Administrator and other staff members.Key ResponsibilitiesProvide administrative support for...

Administrative Support Specialist

4 months ago


Chicago, United States KMRG, LLC Full time

**ROLE**
We are seeking an experienced Administrative Support Specialist to support the U.S. Attorney’s Office (USAO) Northern District of Illinois (NDIL) Department of Justice (DOJ). Your scope of work focuses on mailroom, reception, and providing support services.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

**RESPONSIBILITIES**
- Manage stockroom of expendable supplies/forms and reorder as needed
- Rotate and receive stock, sign for deliveries, and transport materials to the supply room
- Ensure deliveries conform to orders, report discrepancies, and process receiving documents to the Purchasing Official
- Process requests for supplies from Office employees
- Receive, inspect, and store furniture and equipment
- Report damaged items and processes receiving documents to the Purchasing Official
- Sign out and deliver equipment (i.e. trial carts, media devices, easels, etc.)
- Move filing cabinets, office furniture, boxes, charts, and case files to holding areas or to the Federal Records Center
- Transport equipment, supplies, and files between the Chicago Office and the Rockford field office
- Complete scheduled mail pickups and deliveries daily
- Sort, meter, and route all outgoing mail upon receipt
- Operate mailroom equipment to insert, fold, seal, wrap, and bundle mail
- Maintain up-to-date directories by name, room, telephone number, organization, and forwarding address
- Process and place all incoming and outgoing commercial mail in the lobby pick-up box by the end of each day
- Prepare, process, and file the appropriate logs for all checks received in the mail room
- Process all incoming and outgoing hand deliveries upon receipt in the mail room
- Ensure all special requirements are met on the hand delivery form
- Complete and process required hand delivery logs
- Conduct local hand deliveries to external customers when needed
- Ensure that no incoming or outgoing hand-delivery items are left in the mail room overnight
- Set up, operate, and adjust office copiers to produce single and multiple-page documents
- Operate binding equipment
- Review incoming copying requests to determine priority, and method of reproduction
- Handle sensitive materials (i.e., grand jury records, case documents, and press releases)
- Ensure security and confidentiality of sensitive material at all times
- Perform routine maintenance on office shredders (i.e., refilling oil and removing/replacing bags)
- Identify copier/shredder/binding equipment malfunctions and operation problems and notify appropriate staff
- Schedule and set up conference rooms and ensure rooms are cleaned at the end of the day
- Arrange all necessary equipment to be operational (i.e. table set-up, seating, set-up easels with pads & markers)
- Greet office visitors and issue Visitor ID badges
- Respond to phone inquiries from customers and guests
- Oversee the upkeep of government office vehicles (i.e., cleanliness, drive vehicles for scheduled maintenance)
- Maintain vehicle schedules (Issue/Receive keys and logs to/from users)
- Escort visitors and contractors who support the delivery and installation of equipment supplies and services
- Ensure all work assignments are completed on time and immediately notify DOJ supervisor if issues arise
- Perform frequent movements such as walking, bending, and lifting heavy equipment, boxes, and furniture
- Coordinate with various stakeholders (federal agencies, U.S. Courts, vendors, delivery personnel, and contractors)
- Provide feedback, opinions, suggestions, and recommendations on various administrative matters
- Operate office technology machines (i.e., computers, fax, copier, mail metering, folder/inserter, binding equipment)

**KNOWLEDGE & SKILLS**
- Excellent written and oral communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access, Teams)
- Proficient in Adobe Acrobat (i.e., document converting, tools option)
- Highly organized and multi-tasker
- Excel in fast-paced settings

**BACKGROUND**
- Minimum 1-year experience in an Administrative or Legal setting
- Progressive and relevant experience
- Must be able to lift a maximum of 70 lbs. and carry up to 35 lbs. (most items weigh between 15-20 lbs.)

**EDUCATION**
- Bachelor’s degree preferred

**LOCATION**
- Dirksen Federal Courthouse—219 South Dearborn Street, Chicago, Illinois 60604

**TELEWORK**
- N/A

**CLEARANCE**
- U.S. citizenship required since this role supports the U.S. federal government

**CLIENT**
- Department of Justice (DOJ)

**TRAVEL**
- No travel required

**WORK HOURS**
- 40 hours per week
- 8 hours per day

**EMPLOYMENT CLASSIFICATION**
- Employment Classification Eligibility — Non-Exempt

**RELOCATION**
- Not eligible for relocation benefits

**_ **_**

**KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer.** All qualified applicants will receive consideration for employment without