Administrative Assistant I

1 month ago

Plainsboro Township, United States US Tech Solutions, Inc. Full time

Duration: 6 Months Contract (Possible Extension)


TOP 3 MUST HAVES:

1. Heavy Calendaring

2. Concur for expenses

3. Concur for travel


Job Summary:

We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at heavy calendar management, proficient in managing Concur expenses, and skilled in coordinating travel arrangements. This role will involve managing various administrative tasks on a daily basis to ensure the smooth operation of our office.


NOTE: While there are no years of experience listed in the job posting, the team is looking for someone that is more seasoned within this level range. As evidenced in the Qualifications section, the need is proven experience that an entry-level candidate likely would not have.


Responsibilities:

• Calendar Management: Efficiently manage and organize complex calendars, including scheduling appointments, meetings, and coordinating travel arrangements.

• Expense Management: Proficiently handle Concur expenses, ensuring accurate and timely processing of expense reports, receipts, and reimbursements.

• Travel Coordination: Facilitate travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring adherence to company travel policies and cost-effective solutions.

• Administrative Support: Provide comprehensive administrative support.

• Meeting Coordination: Arrange and organize meetings, including coordinating logistics, arranging food, and providing support during meetings as needed.

• Ad Hoc Tasks: Assist with special projects, research, and other ad hoc tasks as required to support the team and office operations.


Qualification and Requirements:

• Minimum education, HS diploma

• Proven experience in heavy calendar management and travel coordination

• Proficiency in Concur expenses or similar expense management systems

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• High level of proficiency in Microsoft Office suite

• Attention to detail and ability to maintain confidentiality


Skills:

Concur ,Calendar Management ,expense report.

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