Administrative Professional

4 weeks ago

Peachtree Corners, United States The Spear Group Full time

We are seeking an experienced Administrative Professional to join our team and provide comprehensive support in payroll and human resources functions. The ideal candidate will be detail-oriented, organized, and proficient in managing various administrative tasks efficiently.


Responsibilities:

  • Review, Submit, and Edit Invoices: Manage the biweekly and monthly invoicing process by reviewing, submitting, and editing invoices as necessary. Ensure accuracy and adherence to company policies and procedures.
  • Approve Timesheets and Expenses: Review and approve weekly timesheets and expense reports in a timely manner. Verify the authenticity of expenses and ensure compliance with company policies.
  • Track Hours and Expenses: Maintain record of weekly hours and expenses across projects to facilitate accurate financial tracking and ensure adequate funding allocation.
  • Generate Reports: Prepare and distribute comprehensive weekly and monthly reports to contractors, summarizing project expenses, hours worked, and other relevant project data.
  • Invoice Cross-Checking: Conduct monthly cross-checks of invoices in the accounting system to identify discrepancies, rectify errors, and ensure financial accuracy.
  • Resume Formatting: Format candidate resumes professionally and appropriately for submission to hiring managers. Ensure consistency and clarity in presentation.
  • Job Posting Management: Create and monitor job postings across various platforms to attract potential candidates. Keep track of active candidates and update job postings as necessary.
  • Communication with Hiring Managers: Liaise with hiring managers to understand their staffing needs, coordinate recruitment efforts, and provide administrative support throughout the hiring process.


Qualifications

  • Proven experience in administrative roles, preferably in finance or human resources.
  • Strong proficiency in Microsoft Office Suite, particularly Excel and Word.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • Exceptional attention to detail and accuracy.
  • Excellent communication and interpersonal skills.

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