Fleet Administrator

2 weeks ago

Buena Park, United States Rose International Full time

Date Posted: 05/14/2024

Hiring Organization: Rose International

Position Number: 464075

Job Title: Fleet Administrator

Job Location: Buena Park, CA, USA, 90620

Work Model: Onsite

Employment Type: Temporary

Estimated Duration (In months): 13

Min Hourly Rate ($): 20.00

Max Hourly Rate ($): 24.00

Must Have Skills/Attributes: Account Management, Accounts Payable, Administrative, Communications, Customer Support, MS Excel


Job Description


**Only those lawfully authorized to work in the designated country associated with the position will be considered. **


**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements. **


Required Education:

• High School diploma or GED


Required Experience:

• Minimum of 2 years’ experience in admin support and fleet operations

• Advanced/Proficient Computer Skills (Outlook, Word, PowerPoint, Excel)

• Accounts Payable


Position Summary:

Client has an opening for temporary fleet administrator with potential to become a full-time role. This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for accounts payable and invoice processing for fleet expenses and includes closing work orders in maintenance system, scorecard, and issue resolution.


Responsibilities:

• Responsible for accounts payable and administrative duties

• Invoice payment and processing in accordance with company and department financial practices

• Conduct reconciliations and statement reviews and resolve any discrepancies

• Proactive tracking and customer alerts for known anticipated payment or warranty concerns

• Resolve any vendor or customer inquiries

• Financial and payables reporting to key stakeholders

• Assist in developing and delivering department reports and scorecards

• Weekly/Period financial reporting to key stakeholders

• Develop team and department standard operating procedures and identify improvement opportunities

• Additional duties as assigned by Manager


Required Skills:

• Ability to effectively communicate in a professional and constructive manner internally and with suppliers

• Ability to learn and update multiple accounts payable systems

• Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work

• Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively

• Collaborate with peers to balance daily workloads and support the business

• Willingness to embrace change and all other assigned duties for the greater good of the team

• Produce/review various performance reports to drive results

• Strong attention to detail

• Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills

• Able to manage several tasks simultaneously

• Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports

• Ability to work independently and with a team collaboration-based approach to decision making

• Manage communications through phone, email, fax, mail, etc.

• Strong passion for customer service and fleet excellence

• Ability to learn and update multiple accounts payable systems

• Ability to effectively interact and build a favorable business relationship with internal and external customers

• Able to assist with account management duties

• Strong team player and committed to teamwork in all situations

• Excellent written and oral communications skills

• Demonstrated ability to leveraging system and tools

• Strong team player and committed to teamwork in all situations

• Excellent written and oral communications skills


Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.


California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

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