Administrative Professional 1
2 weeks ago
Our mission is to save lives, reduce injuries and economic loss, administer Ohio's motor vehicle laws and preserve the safety and wellbeing of all citizens.
What You'll Do:
Ohio Department of Public Safety - Ohio State Highway Patrol
Report In Location - 5225 West 140th Street, Brook Park, 44142 (Cuyahoga County)
Provide administrative assistance to District Staff Officers by relieving them of routine administrative tasks (e.g., compose answers to correspondence, provide requested materials, provide explanation of Divisions duties & responsibilities either orally or by written correspondence, research & respond to internal &/or external inquiries, coordinate daily work flow of office, update &/or maintain office manuals &/or notebooks); Utilize various databases to input, update &/or retrieve information (e.g., office equipment & supplies, requisitions & deliveries, crash reports, vehicle repairs, training records, &/or monthly weights, etc.); Use personal computer to complete tasks (e.g., create records, files, letters, & Inter Office Communications; prepare reports, statistical information, minutes of meetings, contracts, tables, graphs, confidential backgrounds & other types of investigations, etc.); Review all materials for errors & make necessary corrections; Send teletypes; Review invoices for accuracy & completeness.
Receive invoices (e.g., date stamp, verify charges, record in account book for future payment); Pays invoices &/or purchases with state issued credit card (e.g., prepare District wide monthly voyager report; process miscellaneous revenue); Maintain appropriate personal equipment inventory records for District Personnel & facility (e.g., fleet inventory, gasoline, phone utilities, vehicle maintenance tracking, etc.); Perform related clerical tasks (e.g., take messages, screen & direct calls, maintain procedure files & retrieve information from them as needed, copy & distribute written materials, keep records of district level off-duty details, maintain inventory of office supplies & requisitions when needed, etc.); Greet visitors & direct them to the appropriate staff officer or directly assist them; Fill in for other support staff in their absence; Perform other related duties as required.
What's in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website Our benefits package includes:
Medical Coverage
- Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
- Dental, vision, and basic life insurance premiums are free after completed eligibility period . Length of eligibility period is dependent on union representation.
- Paid time off, including vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth/Adoption leave
- The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
- OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.
- The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills
Technical Skills: Administrative Support/Services, Clerical & Data Entry, Computer Literacy, Operational and Administrative Support, Records Management
Professional Skills: Attention to Detail, Customer Focus, Problem Solving, Verbal Communication, Written Communication.
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