Contracts Manager

1 week ago

Irwindale, United States Rose International Full time

Required Education:

Bachelor's Degree in Business or related field or a combination of experience, education and training

Required Skills/Attributes:

Excellent communication skills, experience in and knowledge of contract law, Negotiation skills, Project management, effective stakeholder management, drives for results

Thorough knowledge of project, program, or contract management

Excellent verbal and written communication skills and the ability to develop and manage relationships with both internal and external contacts

5-8 years experience in program, or contract management

Contracts Manager Day-to-Day Responsibilities/Workload:

Manage a portfolio of supplier/third-party relationships and contracts from initial supplier engagement through contract execution and termination

Act as primary point of contact to supply chain management and RSO

Prepare and assemble complete procurement request package for purchase order or change order requests

Initiate and oversee new contract (Master Agreement, SOWs, etc.) and change order efforts

Collaborate with cross-functional teams including Procurement, Legal, IT, etc. to draft and review contracts including pricing, risk items, and other terms and conditions

Work on RFx/Competitive Bid efforts in partnership with Procurement/Supply Management, including gathering and drafting of requirements in a statement of work, supplier response reviews, providing inputs on evaluations and selection/award decisions

Prepare internal reports capturing status/updates on competitive bid and/or contracting efforts

Lead meetings, develops agendas, summarize, and document decisions and action items

Resolve billing, operational, and contractual issues related to outsourcing efforts

Recommend outsourcing solutions to address operational needs

Support audits and/or data requests by researching and analyzing information, policies, and procedures

Occasionally, manage and track the status of supplier work performance against tasks and project milestones in SOWs

Initiate, lead, or participates in cross-functional teams to identify and implement process improvements

Facilitate Invoice / Payment approvals and release and provide forecast spend for vendors

Provide functional direct to senior specialist (analyst supporting contract advisement)

Coordinate on-boarding of new resources for new / changed purchase orders

Review, draft, and negotiate commercial, internet and ecommerce related contracts primarily consisting of online advertising insertion orders, consulting services agreements, statements of work, marketing and promotion agreements, non-disclosure agreements, recruiting agreements and other commercial agreements

Interpret and draft contractual language for the agreements listed above incorporating legal and business concepts

Maintain a proficient working understanding of the Companys day-to-day functions and the Companys products and services

Analyze contracts, conduct research and respond to complex questions on provisions of specific agreements

Ensure that the Companys corporate policies and directives are vetted and incorporated into contractual documents

Review contracts for acceptable terms and negotiate changes as appropriate

Determine whether contract requests which vary from the established standards can be accepted or require additional authorization

Direct business colleagues in obtaining any necessary approval(s) for non-standard contractual request made by customer. Monitor the approval(s) from the appropriate subject matter experts and release agreement when all approvals are received

Update, maintain and ensure the accuracy of an internal contract management system, assist department staff with various contract-related projects and handle all administrative aspects of contract processing

Monitor contract expirations and pursue contract renewal, where appropriate

Work closely with team on all revisions to contract templates

Serve as primary liaison among various Company departments to ensure timely and accurate completion of contractual documents and field cross-departmental questions

Ensure compliance with financial policies (including revenue recognition), evaluate pertinent business and financial requirements and integrate complex negotiation terms leading to the establishment of appropriate terms and conditions

Upload all signed agreements to contract management system

Legal-related tasks, as assigned

Special projects, as requested

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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