Administrative Assistant
3 weeks ago
Addison Group is currently representing out client, a leading real estate company in finding an Administrative Assistant to support the Managing Director in the DC office.
Responsibilities
- Processing invoices and expense reports
- Providing direct administrative support to management or C-Suite executives
- Coordinates daily, weekly, monthly meetings, conference calls and special events; in addition to collecting and preparing meeting information, data, etc.
- Manages the contact database using Microsoft Excel, including data entry, conducting searches, manipulating data, and facilitating use of database for marketing purposes
- Calendar management; schedules and coordinates internal/external meetings and appointments. Proactively ensures executive(s) are prepared with necessary materials for meetings and events
- Professionally communicates effectively with executives, and administrative and line management to gather, record or convey relevant information
- Prepares vendor contracts and contract approval forms
Qualifications
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Polished/highly professional demeanor
- Proficient in Microsoft Office Suite, Yardi
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