Executive Assistant to President

2 weeks ago

New York, United States Northbound Executive Search Full time

Office Coordinator / Administrative Assistant


5x in office - Midtown Manhattan


Job Overview: We are seeking a office coordinator/administrator to join our private equity firm.


**MUST HAVE 2+ YEARS WORKING AS RECEPTIONIST WITHIN ASSET MANGEMENT INDUSTRY**


JOB DESCRIPTION


  1. Reception Duties: You'll be the first point of contact for clients, visitors, and employees, so creating a positive first impression is crucial. Greeting guests warmly, answering phone calls, and managing emails will be part of your daily routine.
  2. Administrative Support: You'll provide administrative support to various departments within the firm. This might include scheduling meetings, managing calendars, coordinating travel arrangements, and handling expenses.
  3. Facilities Management: Ensuring the smooth running of the office by managing supplies, overseeing maintenance requests, and liaising with building management.
  4. Event Coordination: Assisting with the planning and execution of internal meetings, client events, and company functions.
  5. Data Entry and Documentation: Handling paperwork, filing documents, and maintaining databases accurately.
  6. Client Services: Assisting with client inquiries, directing them to the appropriate contacts within the firm, and ensuring their needs are met promptly and professionally.
  7. Confidentiality: Given the sensitive nature of the private equity industry, maintaining confidentiality and discretion is paramount. You'll often handle confidential information and must adhere to strict privacy protocols.
  8. Adaptability: Private equity firms can be fast-paced environments with constantly changing priorities. Being adaptable and able to multitask effectively is essential.
  9. Technology Proficiency: Proficiency in office software such as Microsoft Office suite, as well as familiarity with specialized software used in the finance industry, may be required.
  10. Professionalism: As the face of the firm, professionalism in demeanor, appearance, and communication is vital.


In addition to these responsibilities, there may be opportunities to grow within the firm, especially if you demonstrate strong organizational skills, attention to detail, and a proactive attitude

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