Executive Administrative Assistant

2 weeks ago

Torrance, United States Rowan Appliance Inc Full time

Location:

Torrance, CA (Onsite)


Job Type:

Full-Time


About Rowan Appliance Inc.:

Rowan Appliance Inc. is a fast-growing e-commerce company that specializes in innovative home and commercial appliances. We’re on a mission to merge art, technology, and humanity into everyday appliances, delivering both comfort and design to our customers' lives. Join our dynamic team and help us continue our journey to becoming the No. 1 appliance brand in the world


Position Overview:

Rowan Appliance Inc. is seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to our executive team while also overseeing key operational duties within finance and HR. In this role, you’ll manage the day-to-day administrative functions, while also acting as a trusted partner to our executives to streamline operations and manage confidential projects.


Key Responsibilities:

Executive Support:

  • Serve as the primary point of contact for executive leadership, managing their schedules, travel arrangements, and meeting coordination.
  • Prepare executive-level presentations, reports, and correspondence on behalf of the leadership team.
  • Organize and manage confidential files and documents, ensuring security and compliance with company policies.

Expense & Financial Management:

  • Organize and record company expenses, manage receipts, and prepare detailed reports for cost tracking, budgeting, and tax filing purposes.
  • Provide financial support by overseeing company expense reports, purchase orders, and invoice processing in alignment with executive review.

HR & Compliance Support:

  • Assist with employee onboarding, benefits administration, maintaining employee records, and distributing California-required HR documents.
  • Manage timesheets, PTO tracking, and coordinate employee performance reviews and compliance reports.
  • Act as a liaison between executives and employees for HR matters, ensuring timely and accurate communication of policies and procedures.

Operational Support:

  • Proactively manage multiple executive calendars, schedule internal and external meetings, and coordinate company-wide events or meetings as needed.
  • Assist with vendor management, office supplies, and general office operations.
  • Prepare meeting agendas, take detailed meeting minutes, and follow up on action items to ensure timely completion.

Project & Ad-hoc Support:

  • Take charge of special projects assigned by executives, ensuring quality, confidentiality, and timeliness of deliverables.
  • Handle ad-hoc tasks and requests to support the executive team with any immediate business needs or challenges.


Qualifications:

  • Bachelor’s Degree Required: In Business Administration, Accounting, Human Resources, or a related field.
  • Experience: 3+ years of experience in an administrative or executive assistant role, preferably with finance, HR, or project management responsibilities.
  • Skills: Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint), experience with financial tracking software (QuickBooks or similar), and familiarity with HR processes.
  • Detail-Oriented & Organized: Excellent time management, multitasking abilities, and attention to detail.
  • Communication & Discretion: Exceptional verbal and written communication skills with the ability to handle confidential information.
  • Problem-Solver: Ability to anticipate executive needs and solve problems with a proactive approach.


Why Join Us?

At Rowan Appliance Inc., we care about our team and offer competitive benefits to ensure a healthy work-life balance and professional growth:

  • Competitive Salary: depending on experience.
  • Medical, Dental, and Vision Insurance.
  • 401(k) Plan.
  • Paid Time Off (PTO).
  • Professional Development: Opportunities to grow within the company and expand your skillset.
  • Supportive Work Environment: Be part of a collaborative team with exciting growth potential.


How to Apply:

  • Submit your resume and a brief cover letter outlining your qualifications and experience for this role to email: careers@rowanappliance.com. We look forward to hearing from you

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