Office Manager
7 hours ago
ADMINISTRATIVE COORDINATOR
Reports to: Director of Operations & Administration / Hours: 40 hours per week
A typical work week is Monday – Friday 8:00 AM – 4:30 PM. Flexibility is required for seasonal events. – evening and weekend hours may be mandatory a few times throughout the year.
The Administrative Coordinator is responsible for supporting Least Of These staff.
Must be advanced in Quickbooks and Microsoft Office products including Word, Excel, Outlook and Teams.
Must have strong organizational skills and be highly motivated to keep a busy office running smoothly.
Will be expected to learn donor and volunteer database software programs that are used daily within the first thirty days.
Experience with check deposit machine and banking software a plus. Must maintain good communication with all staff.
Must understand confidentiality and the vision of Least Of These - We will meet the needs of our neighbors through compassion, love, faith, understanding and generosity.
ESSENTIAL JOB DUTIES & RESPONSIBILITIES
· Receive and resolve phone calls and greet visitors
· Enter all monetary donations into donor software system
· Maintain donor software data – add and delete information as needed on donors and volunteers – research information as needed
· Generate and mail all donor acknowledgments
· Make bank deposits using direct entry system for checks and taking cash deposits to the bank
· Receive and answer daily emails for Admin. Coordinator and Info email
· Order office supplies, accept delivery, inventory stock
· Deliver and pick up mail as needed
· Attend events as needed and act as a public representative for Least Of These
· Maintain files with information regarding events, USDA signatures, donation reports, etc.
· Assist with all events and keep detailed spreadsheet of each event
· Assist with monthly food inventory as needed
· Assist with grant reporting
· Maintain subscriptions and registration for the organization
· Maintain copies of contracts and MOU agreements
· Oversee procurement opportunities within the community and update spreadsheet as needed
· Assist with board meeting preparations including printing, room set-up, greeting, etc.
· Enter bills into QuickBooks software
· Maintain Missouri Food Pantry Tax Credit documentation
· Coordinate the annual “National Letter Carriers’ Food Drive” each May and keep records
· Assist Executive Director with scheduling appointments and maintaining calendar of events
· Assist Executive Director with communication updates to volunteers, clients, board members, and community members
· Assist with donor mailings and marketing mailings
· Assist with record keeping for Best Choice rebate program
· Attend staff development meetings, trainings, seminars, webinars and classes
· Seek to develop knowledge and understanding of current issues regarding food insecurity
· All other duties as assigned
-
Office Manager
3 weeks ago
Springfield, Illinois, United States Catholic Charities Full timeJob SummaryCatholic Charities seeks a highly skilled and organized Office Manager to oversee the daily operations of our office. The successful candidate will be responsible for managing office procedures, assisting with community services programs, and supporting the Area Director with various functions.Key ResponsibilitiesManage office operations,...
-
Office Management Staff Officer
5 days ago
Springfield, United States MSCCN Full timeDescription SAIC is seeking a Staff Officer to identify, analyze, and resolve business and administrative issues and challenges that are central to the effective conduct of office activities. This position will be responsible for the following: Duties include: Perform administrative officer duties to include scheduling, coordinating meetings, coordinating...
-
Office Management Staff Officer
3 days ago
Springfield, United States SAIC Full timeDescription SAIC is seeking a Staff Officer to identify, analyze, and resolve business and administrative issues and challenges that are central to the effective conduct of office activities.This position will be responsible for the following: Duties include: Perform administrative officer duties to include scheduling, coordinating meetings, coordinating...
-
Office Management Staff Officer
2 days ago
Springfield, United States MSCCN Full timeDescription SAIC is seeking a Staff Officer to identify, analyze, and resolve business and administrative issues and challenges that are central to the effective conduct of office activities. This position will be responsible for the following: Duties include: Perform administrative officer duties to include scheduling, coordinating meetings, coordinating...
-
Tax Office Manager
4 weeks ago
Springfield, Illinois, United States H&R Block Full timeJob SummaryAs a Multi-Unit Team Leader at H&R Block, you will provide leadership over three tax offices, utilizing your people management experience and passion for helping others to accelerate their seasonal tax business. You will serve as the front-line manager responsible for leadership and development of associates, delivering an outstanding client...
-
Office Manager
4 weeks ago
Springfield, Illinois, United States Southern Illinois University School of Medicine Full timeJob SummaryWe are seeking an experienced Office Manager to join our team at Southern Illinois University School of Medicine. The successful candidate will provide administrative support to assigned faculty and areas within the Smith Alzheimer's Center.Key ResponsibilitiesEstablish and maintain calendars for the Director and assigned faculty, ensuring timely...
-
Fiscal Officer
3 weeks ago
Springfield, Illinois, United States State of Illinois Full timeJob Summary:The State of Illinois is seeking a highly skilled Fiscal Officer to join the Office of Land Management team. As a key member of the team, you will be responsible for overseeing the financial management of the division, including budgeting, financial reporting, and internal audits.Key Responsibilities:Maintain official books of accounts for the...
-
IT Infrastructure Manager
4 weeks ago
Springfield, Illinois, United States Office of the Chief Financial Officer Full timeJob Summary:The Office of the Chief Financial Officer is seeking a highly skilled IT Infrastructure Manager to join our team. As a key member of our IT department, you will be responsible for managing and overseeing the planning, design, and implementation of new and improved network and computing technologies.Key Responsibilities: Establish a robust...
-
Springfield, Virginia, United States Masego Full timeJob DescriptionJob Title: Office Management/Staff Officer Support SpecialistWe are seeking an experienced Office Management/Staff Officer Support Specialist to join our team at Masego Inc. This role will be responsible for providing administrative support to our office operations, ensuring the smooth functioning of our business.Key Responsibilities:Provide...
-
Business Office Manager
4 weeks ago
Springfield, United States Genesis Healthcare Services Full timePlay an integral part in achieving nursing center business excellence goals as our Business Office Manager where you will census, billing, accounts receivable, tracking of Medicaid applications and other accounts receivable functions. Position Highlights Lead, guide and direct staff that may include an Assistant Business Office Manager, Bookkeeper, and...
-
Operations Manager
4 weeks ago
Springfield, Illinois, United States Office of the Illinois State Treasurer Full timeJob Opportunity AnnouncementPosition Title: Operations ManagerDivision: OperationsClassification: ExemptLocation: Springfield, IllinoisSalary: $75,000-$85,000Job SummaryThe Operations Manager is responsible for overseeing the effective management of organizational assets, facilities, and teams to ensure optimal functionality and safety. This role includes...
-
Office Manager/Staff Officer Support
4 weeks ago
Springfield, Virginia, United States Masego Full timeJob SummaryMasego is seeking an experienced Office Manager/Staff Officer Supporter to join our team. The ideal candidate will have a strong background in administrative support and be able to work effectively in a fast-paced environment.Key Responsibilities:Support the Source level agreements manager in tasking, facilitating, coordinating, and issue...
-
Springfield, Virginia, United States Masego Full timeJob SummaryWe are seeking a highly skilled Office Manager/Staff Officer Supporter to join our team at Masego Inc. This role will be responsible for performing tracking and management of internal and external taskers, preparing weekly tasker tracking reports, and reviewing taskers submissions for quality and content.Key Responsibilities:Manage and track...
-
Tax Office Operations Manager
4 weeks ago
Springfield, Illinois, United States H&R Block Full timeJob Title: Associate Team LeaderAt H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a connected culture, valuing diversity and inclusion and making everyone feel like they belong.As a key member of our team,...
-
Springfield, Virginia, United States Masego Full timeJob SummaryMasego is seeking a highly skilled Office Manager/Staff Officer Supporter to join our team. As a Service-Disabled Veteran-Owned Small Business, we recognize and reward hard work.Key Responsibilities:Support the Source level agreements manager in tasking, facilitating, coordinating, and resolving issues related to Source Inter-Agency...
-
Office Management Staff Officer
3 weeks ago
Springfield, United States SAIC Full timeDescriptionSAIC is seeking a Staff Officer to identify, analyze, and resolve business and administrative issues and challenges that are central to the effective conduct of office activities. This position will be responsible for the following: Duties include:Perform administrative officer duties to include scheduling, coordinating meetings, coordinating...
-
System Office Accounting Manager
4 weeks ago
Springfield, Illinois, United States SSM Health Full timeJob Highlights:We are seeking an experienced accounting professional to lead our system office accounting team. The ideal candidate will have a strong background in financial management and a proven track record of success in a leadership role.This is a hybrid work opportunity, with up to three days a week spent working from our corporate office.Job...
-
Springfield, Illinois, United States Masego Inc Full timeJob Summary:We are seeking an experienced Office Manager/Staff Officer Supporter to join our team at Masego Inc. The ideal candidate will have a strong background in administrative support and a proven track record of maintaining accurate records and providing exceptional support to leadership and subject matter experts.Key Responsibilities:Draft and...
-
Tax Office Operations Manager
4 weeks ago
Springfield, Illinois, United States H&R Block Full timeAbout the Role:We are seeking a highly skilled and motivated individual to join our team as a Tax Office Operations Manager. As a key member of our team, you will be responsible for supporting the Multi-Unit Team Leader and serving as the onsite point of contact for tax office associates and clients.Key Responsibilities:Execute and hold all tax office...
-
Tax Office Operations Manager
4 weeks ago
Springfield, Missouri, United States H&R Block Full timeJob SummaryWe are seeking a highly skilled and experienced Associate Team Leader to join our team at H&R Block. As a key member of our tax office operations team, you will be responsible for supporting the Multi-Unit Team Leader and serving as the onsite point of contact for tax office associates and clients.Key Responsibilities Execute and hold all tax...