Conference Planner

3 weeks ago

Falls Church, United States NVT STAFFING, Inc. Full time

Type: Contract to Hire

Position: Conference Planner

Location: Falls Church, VA

Salary: $65,000

Remote/Hybrid: No/Yes


JOB DESCRIPTION:

The conference planner will be responsible for the successful planning and implementation of all tasks associated with a variety of accessible virtual and in-person meetings and conferences including:

 -- Participate in the strategic planning process for all meetings and events with client team to ensure continual improvement and quality customer service;

 -- Assisting with the development/production of conference materials;

 -- Conducting a search for hotels,

 -- Conducting site inspections;

 -- Negotiating hotel contracts;

 -- Arranging/coordinating interpretation and captioning services;

 -- Managing hotel arrangements including sleeping rooms, meeting room set up, food and beverages, and audio-visual, etc.

 -- Function as an onsite manager in implementing meetings and special events.

 -- For virtual meetings, determine digital event hosting platforms, load presenters & slides in advance, pre-set breakout rooms, conduct trial runs prior to the meeting, and monitor for any technical difficulties throughout the meeting.


QUALIFICATIONS:

 -- Minimum of 3-5 years experience in meeting planning and a BA degree and/or Certified Meeting Professional certificate.


REQUIRED SKILLS: 

 -- Excellent organizational, verbal, and written communication skills, experience with government contracting, ability to juggle multiple tasks simultaneously, proficiency in Microsoft Office, Zoom, Adobe, and Teams. 

 -- Knowledge of federal meeting requirements,

  • disability accommodations and the requirements of the Americans with Disabilities Act (ADA) is a plus.

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