Executive Assistant to C-Suite Executive – Global Investment Firm

4 weeks ago

New York, United States Career Group Full time

Executive Assistant to C-Suite Executive – Global Investment Firm


One of the world’s leading investment firms is seeking a professional Executive Assistant with extensive C-Suite experience in global firms to support their esteemed C-Suite Executive. This EA must work well in a team-driven working group, along with being highly motivated, intelligent, with sound judgment and demonstrated excellence in prior endeavors.


Salary is commensurate with experience: $150-170k base range + discretionary, generous bonus structure + great benefits


This role is based onsite in Midtown NYC Monday – Friday. Typical office hours are 8am-5/5:30pm and requires a 24/7 mentality


Responsibilities include:

  • Manage scheduling internal and external appointments, confirming meetings, and organizing logistics
  • Coordinate global and domestic travel, including private jets, helicopters, personal driver, cars visas/passports, hotels and other reservations
  • Handle all logistics for internal and external meetings
  • Completion of detailed corporate expenses
  • Screen/route incoming calls, mail and correspondence
  • Flexibility after regular business hours for time-sensitive tasks
  • Manage day to day tasks, including booking reservations, appointments, onsite meals, etc.


Qualifications:

  • 10+ years of C-Suite executive assistant experience
  • Bachelor's degree required
  • Extremely positive and professional attitude
  • Ability to work well in a dynamic team environment – experience working on a team of assistants is a plus
  • Highly organized with meticulous attention to detail
  • Ability to anticipate critical needs, prioritize competing tasks and manage to deadlines
  • Perform duties with the highest level of confidentiality and integrity
  • An autonomous worker with strong follow-through skills
  • Ability to build relationships with key players and senior management
  • Creative thinker who can solve complex problems
  • Advanced knowledge of Microsoft office


Please send in your resume to apply


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