Administrative Assistant

2 weeks ago

Marietta, United States MVG | Microwave Vision Group Full time

COMPANY PROFILE

MVG, Inc. is a subsidiary of the Microwave Vision Group, whose headquarters are located in Paris, France. Microwave Vision Group is the largest supplier of antenna measurement systems in the world. MVG, Inc.’s primary client base is in the telecommunications industry, and includes major wireless carriers, handset manufacturers, antenna vendors, and certification laboratories. MVG, Inc.’s US office, located in Marietta, GA, supports our customers in the Americas. This includes sales, system integration, technical support & maintenance, measurement services, and various other support functions.


JOB SUMMARY:

The key functions of the Administrative Assistant & Logistics Coordinator are to coordinate all aspects of shipping (both domestic and international), ensure on-time deliveries, and manage the front desk by answering all incoming calls, greeting visitors to the office, and providing administrative support to management.


ESSENTIAL FUNCTIONS OF THE JOB:

1. Greet clients, answer all incoming calls, screen calls and redirect to staff members

2. Handle all incoming and outbound shipments, whether by air, land or sea to ensure on-time deliveries

3. Request quotes; package shipments; prepare paperwork; schedule pick-ups; receive shipments and document inbound and outbound packages

4. Complete required international shipping paperwork to ensure smooth clearance in foreign countries

5. Organize, pack and ship tradeshow materials per Marketing Department requirements

6. Maintain inventory (including spare parts and marketing materials) both inbound and outbound

7. Maintain office supply inventory, reordering or notifying the Office Manager when items need replenishing

8. Assist Office Manager and Accounting Manager with filing and other clerical duties

9. Make sure customer lounge and conference room are clean and presentable for visitors

10. Prepare coffee for clients; keep client refrigerator stocked with water and soft drinks and candy dishes filled.

11. This position requires attendance in the office and does not allow for remote work.

12. All duties as assigned by supervisor


SKILLS REQUIRED TO PERFORM THE DUTIES OF THEJOB:

1. Pleasant & cheerful demeanor in greeting people, and on the phone. Good customer service skills, with the ability to placate and reassure customers, defusing any potentially volatile situations.

2. Should have good computer skills with a working knowledge of MS Windows and MSOffice (Excel, PowerPoint, Outlook, etc.)

3. Good communication skills, both written and oral

4. Detail-oriented and highly organized


DESIRABLE EXPERIENCEOR SKILLS:

1. Familiarity with Federal Express, UPS and other freight forwarders

2. Creating new shipments online

3. Familiarity with SAP by Design, or other SAP software


EDUCATIONAL AND/OR WORK REQUIREMENTS NEEDED TO PERFORM THE DUTIES OF THEJOB:

1. Administrative Assistant experience a plus

2. Logistics training a plus


LIFTING OR OTHER PHYSICAL REQUIREMENTS TO PERFORM THE DUTIES OF THEJOB:

1. Ability to lift at least 50 pounds over your head

2. Ability to stand for long periods of time

3. Ability to sit for long periods of time

4. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.


ENVIRONMENTAL CONDITIONS:

Physical environment is generally safe with minimal health risk. No safety equipment or unusual precautions are required.


***THE COMPANY RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” QUALIFIED EMPLOYEES WHO, BECAUSE OF A PHYSICAL OR MENTAL IMPAIRMENT THAT SIGNIFICANTLY LIMITS A MAJOR LIFE ACTIVITY, REQUIRE A REASONABLE ACCOMMODATION TO PERFORM THE ESSENTIAL FUNCTIONS OF THIS POSITION SHOULD NOTIFY THEIR MANAGER OR HUMAN RESOURCES. ***

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