Office Support Specialist

1 week ago

Portland, United States Metasys Technologies, Inc. Full time
Office Support Specialist
Portland, OR
3 Months Temp to hire

Responsibilities:

Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage
Provides copier maintenance and/or repair of customer site equipment
May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc
May performs various building support functions related to meeting set Client and light maintenance
Note: Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist
This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration
Runs high volume copy machines and performs binding and finishing work
Ensures convenience copiers are working properly, checking for quality via daily inspections
Clears paper jams and informs technicians of specific problems
Performs all repair service on customer copier equipment
Handle highly sensitive and confidential documents that may be time sensitive - Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment
Maintains records for management reports and inventories of supplies needed
Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required
Calculates charges for jobs performed and maintains some billing logs
Responds to and coordinates all service calls required by customer
May perform filing duties in conjunction with specific customer requests
Delivers completed jobs to pre-determined customer locations within and outside of the site
Maintains daily meter and service logs
May travel between customer s buildings
Answers customer questions regarding status or feasibility of job requests
Ensures upkeep of convenience copier areas by keeping neat and well stocked
Performs duties related to the shipping of materials
Performs duties related to the receiving of materials
May perform meeting room and conference room set Client
May perform building occupant moves within assigned facilities
May perform re-lamping and light maintenance duties as assigned
May perform occasional cleaning duties as needed
May require periodic overtime on nights and weekends, including off-hour emergency response
Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted
Uses all copier equipment, calculator, fax machine, postage meter and some PC
Performs filing duties, which may include purging and archiving old documents
Performs duties of scanning, file conversion and file naming
Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD
Manage TOC (Table of Contents) first page of electronic file
Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search
Perform file formatting for printing/Excel files
Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners
Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure
Assist with coordinating projects that will be completed off site (BIS or Smart Source) - Performs other duties as assigned.

Metasys Technologies is an equal opportunity employer
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.

  • Office Support Specialist

    4 days ago

    Portland, Oregon, United States Metasys Technologies, Inc. Full time

    Job Title: Office Support SpecialistMetasys Technologies, Inc. is seeking a highly skilled Office Support Specialist to join our team. As an Office Support Specialist, you will provide operations functions in a fast-paced legal office environment, ensuring the smooth operation of our office equipment and supplies.Responsibilities:Operate high-volume...

  • Junior Customer Support Specialist

    1 month ago

    Portland, Oregon, United States Pacific Office Automation Full time

    Welcome to Pacific Office AutomationPacific Office Automation stands at the forefront of the document imaging and technology sector. With a legacy spanning over four decades, we have forged robust alliances with esteemed manufacturers, guaranteeing exceptional products and services for our clientele.Become a member of our team and immerse yourself in a...

  • Team Support Specialist

    1 month ago

    Portland, Maine, United States Hope Community Support Service Full time

    Team Support Specialist RoleOverview:The Team Support Specialist at Hope Community Support Services LLC plays an essential role in delivering assistance, training, and advocacy for individuals with developmental challenges.Key Responsibilities:Provide coaching and training to team membersOrganize and lead planning and staff meetingsRelay program and...

  • IT Support Specialist

    1 week ago

    Portland, Oregon, United States HR Annie Consulting Full time

    Job Title: IT Support SpecialistWe are seeking a highly skilled and detail-oriented IT Support Specialist to join our team at DaVinci Digital. As an IT Support Specialist, you will provide front-line support for client service tickets, combining technical expertise with exceptional customer service.Key Responsibilities:Resolve Tier 1 service tickets,...

  • Account Resolution Specialist

    7 days ago

    Portland, Oregon, United States Pacific Office Automation Full time

    Job Title: Account Resolution SpecialistPacific Office Automation is a leading document imaging and technology dealer with over 40 years of experience in office equipment and technology sales/service. We are seeking a highly motivated and organized Account Resolution Specialist to join our team in Beaverton, OR.Job Summary:The Account Resolution Specialist...

  • Office Specialist

    2 weeks ago

    Portland, Oregon, United States State of Oregon Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Specialist to join our team at the Oregon Employment Department. As an Office Specialist, you will provide administrative support to our Employment Service units, maintaining and updating records and files, creating lists to monitor activities, and performing various clerical tasks.Key...

  • IT Support Specialist

    2 weeks ago

    Portland, Oregon, United States HR Annie Consulting, Inc. Full time

    About the RoleWe are seeking a skilled IT Support Specialist to join our team at DaVinci Digital. As an IT Support Specialist, you will provide front-line support for client service tickets, combining technical expertise with exceptional customer service.Key ResponsibilitiesResolve Tier 1 service tickets, including account access and workstation...

  • IT Support Specialist

    2 weeks ago

    Portland, Oregon, United States edgecomputingassociation Full time

    Job Title: Senior IT Support SpecialistWe are seeking a highly skilled and experienced Senior IT Support Specialist to join our team at edgecomputingassociation. As a key member of our IT department, you will be responsible for providing expert technical support to our team members across various locations.Key Responsibilities:Provide superior quality and...

  • Accounting Specialist

    4 weeks ago

    Portland, Oregon, United States Pacific Office Automation Full time

    Job DescriptionPacific Office Automation is a leading provider of document imaging and technology solutions. As a fast-paced sales office, we are seeking an experienced Accounting Specialist to join our team in Beaverton, OR.Job Summary:Provide financial support to the sales team by maintaining accurate and up-to-date financial records.Ensure timely and...

  • IT Support Specialist

    2 weeks ago

    Portland, Oregon, United States HR Annie Consulting, Inc. Full time

    Job Title: IT Support SpecialistWe are seeking a highly skilled and detail-oriented IT Support Specialist to join our team. As an IT Support Specialist, you will provide essential front-line support for client service tickets, combining technical expertise with exceptional customer service.Key Responsibilities:Resolve Tier 1 service tickets, including...

  • IT Support Specialist

    3 weeks ago

    Portland, Oregon, United States Uicalaska Full time

    Job Title: IT Support SpecialistWe are seeking an IT Support Specialist to join our team in Portland, ME. The successful candidate will provide second-tier support to end users of PCs, servers, and mainframe applications and hardware.Key Responsibilities:Installation and configuration of desktop workstations, laptops, tablets, and wireless access...

  • Office Specialist I

    2 weeks ago

    Portland, Oregon, United States Maine State Gov Full time

    Maine State Gov **Job Summary** We are seeking an Office Specialist to join our team at the State of Maine. As an Office Specialist, you will be the Agency's initial contact, answering phone calls and responding to inquiries from applicants, licensees, and consumers. **Key Responsibilities:** * Enter application information into the Bureau's licensing...

  • Office Support Specialist

    4 weeks ago

    Portland, Oregon, United States ABC - Associated Builders and Contractors Full time

    Job SummaryAt ABC - Associated Builders and Contractors, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting the maintenance of records, communications, and database management for our apprenticeship training programs.Key...

  • Senior IT Support Specialist

    1 week ago

    Portland, Oregon, United States edgecomputingassociation Full time

    Job Title: Senior IT Support SpecialistWe are seeking a highly skilled and experienced Senior IT Support Specialist to join our team at edgecomputingassociation. As a Senior IT Support Specialist, you will be responsible for providing technical support to our team members and ensuring that our IT systems are running smoothly.Responsibilities:Provide...

  • Medical Support Specialist

    4 weeks ago

    Portland, Maine, United States The Vascular Care Group Full time

    About The Vascular Care GroupWe are a leading provider of vascular medical services, dedicated to delivering exceptional patient care and support.Job SummaryWe are seeking a highly skilled and compassionate Medical Support Specialist to join our team. As a Medical Support Specialist, you will play a vital role in providing administrative and clinical support...

  • Administrative Support Specialist

    3 weeks ago

    Portland, Maine, United States Rose International Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Rose International. As an Administrative Support Specialist, you will provide administrative support to a department or individual, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to a department or individual,...

  • Medical Support Specialist

    4 weeks ago

    Portland, Oregon, United States The Vascular Care Group Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Medical Support Specialist to join our team at The Vascular Care Group. As a Medical Support Specialist, you will play a vital role in providing administrative and clinical support in our vascular medical office.Key ResponsibilitiesPrepare patients for examination, take vitals, and record...

  • Production Print Specialist

    4 weeks ago

    Portland, Oregon, United States Pacific Office Automation Full time

    Job SummaryPacific Office Automation is a leading provider of document imaging and technology solutions. We are seeking a skilled Production Print Technician to join our team in Beaverton, OR.Key ResponsibilitiesPerform a full range of repairs and service procedures on high-speed digital copiers/printers, full-color copiers/printers, and facsimiles.Diagnose,...

  • IT Support Specialist

    4 weeks ago

    Portland, Maine, United States Kolomolo Full time

    Job SummaryWe are seeking a highly skilled IT Support Specialist to join our team at Kolomolo. As a 2nd line IT Support Agent, you will be responsible for providing technical support to our clients, troubleshooting and resolving complex IT issues, and escalating issues to the 3rd line as needed.Key ResponsibilitiesProvide 2nd line technical support,...

  • Technical Support Specialist

    1 week ago

    Portland, Oregon, United States Costi Full time

    Job Title: Technical Support SpecialistCOSTI is seeking a highly skilled Technical Support Specialist to join its IT department. As a Technical Support Specialist, you will be responsible for providing technical support and assistance to employees and customers.Key Responsibilities:Troubleshoot and resolve technical issues related to computer hardware,...