Office Support Specialist

4 days ago


Portland, Oregon, United States Metasys Technologies, Inc. Full time
Job Title: Office Support Specialist

Metasys Technologies, Inc. is seeking a highly skilled Office Support Specialist to join our team. As an Office Support Specialist, you will provide operations functions in a fast-paced legal office environment, ensuring the smooth operation of our office equipment and supplies.

Responsibilities:
  • Operate high-volume duplicating equipment and perform associated copying tasks
  • Ship and receive products and supplies, sort, distribute, and handle incoming and outgoing mail/faxes
  • Provide copier maintenance and repair services for customer site equipment
  • Perform bindery, quality control, and final check tasks
  • Assist with filing duties, including purging and archiving old documents
  • Perform duties related to scanning, file conversion, and file naming
  • Manage TOC (Table of Contents) first page of electronic files
  • Perform OCR (Optical Character Recognition) files to assist with keyword search
  • Perform file formatting for printing/Excel files
  • Interact with executive-level end users, including legal secretaries, project managers, paralegals, associates, and partners
  • Perform quality accurate jobs/projects with tight deadlines and high pressure
Requirements:
  • High school diploma or equivalent required
  • 1-2 years of experience in an office setting, preferably in a legal environment
  • Excellent communication and customer service skills
  • Ability to work in a fast-paced environment and prioritize tasks effectively
  • Basic computer skills and knowledge of office software

Metasys Technologies, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.



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