Executive Assistant

2 days ago

Alexandria, United States Robert Half Full time

CEO and COO of a consulting firm in Alexandria, VA is looking to hire a permanent Executive Assistant.


Executive Assistant

The Executive Assistant serves as the in-office presence, providing comprehensive administrative and executive support to the CEO and COO while managing office operations. This role is fully on-site and requires exceptional organizational skills, professionalism, and the ability to handle confidential information. The Executive Assistant is proactive, resourceful, and capable of managing tasks with minimal supervision in a dynamic environment.


Key Responsibilities

  • Serve as the primary in-office representative, managing the front desk and greeting visitors.
  • Handle incoming calls, mail, and packages professionally and efficiently.
  • Maintain common office areas, inventory, and supplies to ensure smooth daily operations.
  • Coordinate with and escort vendors as needed.
  • Manage calendars for the CEO and COO, including scheduling meetings, coordinating appointments, and ensuring seamless transitions between commitments.
  • Proactively identify and resolve scheduling conflicts, keeping executive priorities and preparation needs in mind.
  • Coordinate travel arrangements, prepare expense reports, and maintain accurate contact information for executives.
  • Act as the central point of coordination for meetings and events involving the CEO, ensuring clear communication and efficiency.
  • Facilitate onboarding processes for new hires, including preparing materials, arranging workspace and equipment, and delivering orientation sessions.
  • Assist with offboarding by archiving employee information and managing transitions.
  • Oversee the annual company holiday card and client appreciation initiatives, including maintaining mailing lists, coordinating card selection, and managing gift distribution.
  • Support planning and logistics for internal and client-facing events, ensuring attention to detail.


Experience and Qualifications

  • Bachelor’s degree or equivalent experience.
  • 5+ years of experience working in a professional environment.
  • Calendar management skills using Microsoft Outlook, including the coordination of multiple competing commitments in a professional manner with minimal direction or oversight.
  • Strong organizational skills, including experience managing multiple tasks with conflicting priorities while still achieving work goals.
  • A high level of proficiency in Microsoft Access, Outlook and Word required. Skill in PowerPoint a plus.
  • Excellent oral and written communication skills.
  • Experience working in consulting, health policy, finance, or law firms would be a plus.

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