Executive Support Specialist
3 days ago
The Human Resource Certification Institute, Inc. is seeking an experienced Administrative Assistant to join their Executive Office team. As a key member of the team, you will provide administrative support to the CEO and other executives, ensuring seamless communication and coordination across the organization.
Responsibilities- Manage and maintain the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
- Serve as a liaison between the Executive Office and other departments, facilitating communication and coordination.
- Prepare and organize executive meetings, including materials and logistics.
- Assist with special projects and events related to company initiatives and executive planning.
- Maintain confidentiality and handle sensitive documents and communications.
- Support the executive office in drafting correspondence, report preparation, and presentation creation.
- Prepare expense reports and reimbursements for the CEO.
- High School Diploma or equivalent, required
- 2+ years of administrative/executive office experience, required
- Proven success in writing clear, concise communications for multiple audiences, required
- Demonstrated ability using collaboration tools such as Zoom, Microsoft Teams, or similar, required
- Experience supporting executive-level professionals, highly desirable
- Outstanding organizational and time management skills
- Excellent verbal and written communication skills
- High degree of discretion when dealing with confidential information
- Proactive mindset, with the ability to anticipate Executive Office needs and act accordingly
- Collaborative approach and exceptional interpersonal skills
- Equally adept at working independently and within a team
- Microsoft Office suite skills, and experience with PowerPoint
- Ability to work with flexibility in a fast-paced environment
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