Executive Support Specialist

3 days ago


Alexandria, Virginia, United States Human Resource Certification Institute, Inc. Full time
Job Overview

The Human Resource Certification Institute, Inc. is seeking an experienced Administrative Assistant to join their Executive Office team. As a key member of the team, you will provide administrative support to the CEO and other executives, ensuring seamless communication and coordination across the organization.

Responsibilities
  • Manage and maintain the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
  • Serve as a liaison between the Executive Office and other departments, facilitating communication and coordination.
  • Prepare and organize executive meetings, including materials and logistics.
  • Assist with special projects and events related to company initiatives and executive planning.
  • Maintain confidentiality and handle sensitive documents and communications.
  • Support the executive office in drafting correspondence, report preparation, and presentation creation.
  • Prepare expense reports and reimbursements for the CEO.
Requirements
  • High School Diploma or equivalent, required
  • 2+ years of administrative/executive office experience, required
  • Proven success in writing clear, concise communications for multiple audiences, required
  • Demonstrated ability using collaboration tools such as Zoom, Microsoft Teams, or similar, required
  • Experience supporting executive-level professionals, highly desirable
  • Outstanding organizational and time management skills
  • Excellent verbal and written communication skills
  • High degree of discretion when dealing with confidential information
  • Proactive mindset, with the ability to anticipate Executive Office needs and act accordingly
  • Collaborative approach and exceptional interpersonal skills
  • Equally adept at working independently and within a team
  • Microsoft Office suite skills, and experience with PowerPoint
  • Ability to work with flexibility in a fast-paced environment


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