Property Assistant
3 weeks ago
Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of June 30, 2024, Newmark’s company-owned offices, together with its business partners, operate from approximately 170 offices with 7,800 professionals around the world. To learn more, visit nmrk.com or follow @newmark.
JOB DESCRIPTION:
Provide assistance to a team of Property Managers in all administrative aspects of property management administration and reporting. Lead member and first (telephone) response for tenant/customer service requests serving a portfolio of investment and corporate properties. Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and knowledge of organization policies and practices for a specific group or individual. Analysis and determination of information requests and follow-up. May directly assist in budget preparation and control activities.
ESSENTIAL DUTIES:
- Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs.
- Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents.
- Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
- Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
- Develop and maintain property filing & tracking systems for reports and documents identified above.
- Assist Property Managers in the annual budget preparation and development.
- Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
- Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system.
- Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc.
- Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables.
- Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment.
- May perform other duties as assigned.
SKILLS, EDUCATION AND EXPERIENCE:
- Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
- Proficient in MS Word, MS Excel, E-Mail.
- Working knowledge of Internet and Internet Searching Techniques.
- Ability to work independently with minimal supervision.
- Flexibility to handle changing priorities and projects.
- Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
- Strong proofreading and editing skills.
- Strong business vocabulary, grammar, and effective communication skills.
- Discretion regarding personnel and industry-related matters.
- Excellent interpersonal skills.
- Attention to detail.
- Broker or salesman license as required for property management in the state/s where business is transacted.
BENEFITS AND PERKS:
- Industry leading Parental Leave Policy (up to 16 weeks)
- Generous healthcare
- Bright Horizons back-up care program
- Generous paid time off
- Education reimbursement
- Referral Program
- Opportunities to network and connect.
WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements
NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
-
Property Assistant
4 weeks ago
Pittsburgh, United States Newmark Full timeNewmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip...
-
Property Assistant
1 week ago
pittsburgh, United States Newmark Full timeNewmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip...
-
Assistant Property Manager
3 days ago
Pittsburgh, Pennsylvania, United States The Lynd Company Full timeJob SummaryThe Assistant Property Manager is a key member of our team, responsible for assisting the Property Manager in the day-to-day operations of our properties. This role requires a strong customer service focus, excellent communication skills, and the ability to work independently with minimal supervision.Key ResponsibilitiesAssist the Property Manager...
-
Assistant Property Manager
3 days ago
Pittsburgh, Pennsylvania, United States The Lynd Company Full timeJob SummaryThe Assistant Property Manager is a key member of our team at The Lynd Company, responsible for assisting the Property Manager in the day-to-day operations of our properties. This role requires a strong focus on customer service, leasing, and administrative tasks.Key Responsibilities• In the absence of the Property Manager, the Assistant...
-
Assistant Property Manager
3 weeks ago
Pittsburgh, Pennsylvania, United States Hudson Companies Full timeJob Title: Assistant Property ManagerAt Hudson Companies, we are seeking a highly skilled and motivated Assistant Property Manager to join our team. As a key member of our property management team, you will be responsible for providing exceptional service to our residents, ensuring the smooth operation of our properties, and contributing to the overall...
-
Assistant Property Manager
2 weeks ago
Pittsburgh, Pennsylvania, United States Hudson Companies Full timeJob SummaryThe Assistant Property Manager plays a vital role in the overall success of our property management team. This dynamic individual will provide exceptional support to the Property Manager, contributing to the day-to-day operation of the facility while driving leasing, revenue management, and resident relations initiatives.Key ResponsibilitiesAssist...
-
Assistant Property Manager
4 days ago
Pittsburgh, Pennsylvania, United States MMS Group Full timeJob DescriptionMMS Group, a leading provider of property management services, is seeking an experienced Assistant Property Manager to join our team. Our company has been dedicated to quality property management for over 40 years, with a growing portfolio exceeding 40,000 residential units.We offer a competitive salary and benefits package, as well as...
-
Assistant Property Manager
2 weeks ago
Pittsburgh, Pennsylvania, United States Hudson Companies Full timeJob SummaryThe Assistant Property Manager provides critical support to the property management team, focusing on leasing, revenue management, and resident relations. This role requires a strong understanding of marketing and leasing operations, as well as excellent communication and customer service skills.Key ResponsibilitiesAssist in the overall management...
-
Assistant Property Manager
3 weeks ago
Pittsburgh, United States Newmark Full timeNewmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip...
-
Assistant Property Manager
3 weeks ago
Pittsburgh, United States Newmark Full timeNewmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip...
-
Assistant Property Manager
1 week ago
pittsburgh, United States Newmark Full timeNewmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip...
-
Assistant Property Manager
4 weeks ago
pittsburgh, United States Newmark Full timeNewmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip...
-
Assistant Property Manager
1 month ago
Pittsburgh, United States Newmark Full timeNewmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip...
-
Assistant Property Manager
2 weeks ago
Pittsburgh, Pennsylvania, United States AION Management LLC Full timeJob SummaryWe are seeking a highly skilled and organized Assistant Property Manager to join our team at AION Management LLC. The successful candidate will be responsible for ensuring excellent customer service, managing administrative aspects of the community, and working closely with the Real Estate Manager to achieve targeted revenue goals.Key...
-
Intellectual Property Assistant
2 weeks ago
Pittsburgh, Pennsylvania, United States The Webb Law Firm Full timeAbout The Webb Law FirmFocused on all aspects of Intellectual Property law since 1845, we have grown progressively with over 50 attorneys who service our clients' needs.Our clients range from large global businesses to emerging companies.Job Duties:Assist in the preparation of documents for filing with the United States Patent and Trademark...
-
Assistant Property Manager
1 week ago
Pittsburgh, PA , USA, United States McCormack Baron Companies Full timeJob SummaryThe Assistant Property Manager is responsible for assisting the Property Manager with the ongoing leasing and administrative functions of the property. This includes verifying resident files, computing family income, and preparing contracts and lease agreements.Key ResponsibilitiesAssist with leasing and administrative functions, including...
-
Property Manager
4 weeks ago
Pittsburgh, Pennsylvania, United States Arbors Management Full timeJob Title: Property ManagerArbors Management Inc. is seeking a highly skilled Property Manager to oversee the daily operations of an 81-unit subsidized senior high-rise property in Pittsburgh, PA.Key Responsibilities:Manage building financials, including rent collections and budget adherenceDevelop and maintain positive relationships with residents, staff,...
-
Property Manager
1 month ago
Pittsburgh, Pennsylvania, United States The Buncher Company Full timeJob DescriptionWe are seeking a highly skilled Property Manager to join our team at The Buncher Company. As a Property Manager, you will be responsible for overseeing the day-to-day operations of our properties, ensuring that they are well-maintained and running smoothly.Key Responsibilities:Conduct market research to determine optimal rental rates and...
-
Property Maintenance Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States Synerfac Technical Staffing Full timeJob SummaryWe are seeking a skilled Property Maintenance Technician to join our team at Synerfac Technical Staffing. As a Property Maintenance Technician, you will be responsible for performing routine maintenance tasks, troubleshooting issues, and assisting with renovations of unoccupied properties.Key ResponsibilitiesPerform regular maintenance tasks,...
-
Assistant Property Manager
3 days ago
Pittsburgh, PA , USA, United States Newmark ltd Full timeJob Summary:Newmark Group, Inc. is a world leader in commercial real estate, providing comprehensive services and products tailored to each client's needs. As a key member of our team, you will be responsible for the development and implementation of policies, procedures, and programs that ensure a well-managed and well-maintained building, prioritizing...