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Financial Director

1 month ago

Herndon, United States NVT STAFFING, Inc. Full time

Type: Direct Hire

Position: Finance Director

Salary: $100,000

Location: Herndon, VA

Hours: Mon-Fri, 7:30AM-4PM

Hybrid: Yes. In office 2 days per week 

Background Check: Yes


PRIMARY PURPOSE

The Finance Director establishes and monitors appropriate internal controls for all financial

activities of the national office and state associations that contract with the national office to provide accounting services, and maintain accurate accounting records. The position is accountable for processing approved vendor invoices, including check preparation; preparing standard monthly journal entries and any other entries that affect our accounting records; reviewing daily deposits from the checks received by at headquarters; preparing the monthly financial statements; preparation, entering, and editing the budget for the upcoming fiscal year; and preparation of account review and analysis for the Chief Executive Officer. This position serves as a staff consultant on the Finance Committee of the Board of Directors.


ESSENTIAL FUNCTIONS

Finance - National

Percent of time spent:80%


 -- Oversee the daily financial activities of the Association

 -- Maintaining accurate accounting records, reconciling the databases to the general ledger and cash logs/credit card reports on a monthly basis

 -- Prepare standard monthly journal entries and any other entries that impact accounting records, including month and year-end allocations

 -- Oversee the preparation of the month-end reconciliations, including setting up monthly meetings with budget managers to go over the current month's activity

 -- Ensure that the Chief Executive Officer reviewed financials and Treasurer's Report is sent to the Treasurer no later than the last day of the subsequent month

 -- Maintain the paperless AP system and ensure bills are being routed to the proper Director for approval, coded to the proper accounts, and are properly supported in accordance with the Association's disbursement policy

 -- Process, print, and mail checks when needed

 -- Oversee vendor management in the paperless AP system and general ledger

 -- Ensure that refunds sent to the state chapters are sent timely (Refund dates are due after the 15th and last day of the month)

 -- Review receipts of invoices created outside of our Affiliation System for proper coding and earning

 -- Oversee and assist in following up on any Accounts Receivable outstanding for over 30 days

 -- Prepare the monthly financials and report to the Finance Committee if needed

 -- Oversee the annual audit and 990 tax preparation and filing

 -- Collect and maintain the W-9 folder for applicable vendors

 -- Prepare account review and analysis

 -- Provide input when purchasing accounting software if needed

 -- Participate in audit and tax service RFP, including assisting in selecting audit firm recommendations for the BOD if applicable

 -- Assist with onsite payment registrations at National Meetings

 -- File all financial records from past fiscal years and destroy corresponding files according to the Document and Retention and Destruction Policy guide

 -- Process and file In-kind invoice requests

 -- Processes payroll on a semi-monthly basis

 -- Maintain the electronic timesheet system and ensure that staff are properly tracking their

time by program, and that their timesheets are approved by their supervisor

 -- Ensure that employee withholdings and employer contributions are sent to the appropriate third-party administrator each pay period

 -- Prepare the Annual Budget for approval by the full Board during the Association's Board Meeting

 -- Assist employees with accounting inquiries when needed

 -- Provide training and oversee the Staff Accountant

 -- Test new features of the portal for membership

 -- Other tasks as needed


ESSENTIAL FUNCTIONS

Finance - State Associations

Percent of time spent:20%


 -- Oversee the daily financial activities of contracted State Associations

 -- Maintaining accurate accounting records, reconciling the State Association's databases to the general ledger and cash logs/credit card reports monthly

 -- Prepare standard monthly journal entries and any other entries that impact the State Association's accounting records

 -- Oversee the preparation of the month-end reconciliations, including setting up monthly meetings with the State Adviser to go over the current month's activity

 -- Ensure that the State Adviser reviewed financials and Treasurer's Report is sent to the Treasurer no later than the last day of the subsequent month

 -- Maintain the paperless AP system and ensure bills are being routed in accordance with the State Association's Policies and Procedures for approval, coded to the proper accounts, and properly supported in accordance with the State Association's disbursement policy

 -- Process, print, and mail checks when needed

 -- Oversee the annual audit/financial review and 990 tax preparation and filing

 -- If applicable, processes payroll based on the State Association's pay schedule

 -- Assist with the Annual Budget process for approval by the full Board during the Association's Board Meeting

 -- Other tasks as needed


EDUCATION AND EXPERIENCE REQUIRED

 -- Certification: CPA or other non-profit accounting certification

 -- Education: Bachelor's degree required; Masters degree preferred

 -- Experience: 7-10 years of related finance and accounting experience. Supervisory experience is

necessary. Needs to demonstrate the ability to balance numerous tasks at one time while still meeting all required deadlines. Also needs to demonstrate the ability to deal with staff and members of all different types of backgrounds.

The Finance Director establishes and monitors appropriate internal controls for all financial activities of the national office and state associations that contract with the national office to provide accounting services, and maintain accurate accounting records. 

  • The position is accountable for processing approved vendor invoices, including check preparation; preparing standard monthly journal entries and any other entries that affect our accounting records; reviewing daily deposits from the checks received by headquarters; preparing the monthly financial statements; preparation, entering, and editing the budget for the upcoming fiscal year; and preparation of account review and analysis for the Chief Executive Officer. This position serves as a staff consultant on the Finance Committee of the Board of Directors.