Search Coordinator

4 weeks ago


Washington, United States Odgers Berndtson US Full time

ABOUT THE POSITION

As a Search Coordinator, you will be the go-to person for keeping assignments on track. You'll talk with clients, set up meetings, and make sure everything runs smoothly. Your role involves a blend of meticulous coordination, administrative finesse, and proactive support.

The successful candidate is meticulously organized, self-motivated/a self-starter, flexible, and able to manage multiple projects and changing priorities in a fast-paced environment. S/he must ensure discreet handling of all interactions and communications with clients, candidates, etc., and be able to work both autonomously and collaboratively.



KEY JOB RESPONSIBILITIES


Coordination of the search assignments, as part of the project team:

Facilitate the on-time opening and closing of search assignments

Preparation of search engagement letters

Proactive meeting organization; arranging internal team calls and client update calls.

Schedule candidate interviews for Partners and Clients, Practice Area Meetings, Courtesy Meetings, Global Practice Meetings

Manage search related travel arrangements and expenses

Generate and format search related reports, including the weekly status report and candidate reports

Organize and manage all search related documents including document preparation, status memos, report generation and Practice Area presentations

Uphold confidentiality standards across all communication and documentation platforms

Client and candidate care including responding to client inquiries, client search follow up reminders, sending notes and gifts

Other ad hoc projects as needed


Administrative support

Maintain internal databases, including Salesforce and our proprietary accounting platform, w/ up to date and accurate data

Work closely with the finance team to ensure accurate billing information and timely invoicing

Calendar management of business development related activities

Preparation of presentations and pitch documentation material

Establish scorecard competencies in Salesforce

Salesforce Campaign Tracking



Qualifications/Requirements

Bachelor’s Degree

Meticulously Organized

Detail Oriented

Ability to prioritize and execute multiple tasks at once

Strong written communication skills

Experience interacting with high level executives in a professional manner

Self-Starter with a can-do attitude

Ability to learn quickly

Impeccable integrity; team player

Know when to ask for help


Previous search firm experience would be a plus

Knowledge of Salesforce or other CRM



We Offer You

Great compensation opportunities and benefits

A fast-growing, entrepreneurial environment with lots of “green space” and room to grow

Non-bureaucratic, fast-paced, and fun work culture

Experienced & well-respected management team


ABOUT THE FIRM


Odgers Berndtson is one of the top 6 Global Search Firms in the world. For over 50 years, Odgers Berndtson has helped some of the world’s biggest and best organizations find the senior talent to drive their agendas. We deliver executive search, assessment and leadership and development to businesses and organizations varying in size, structure and maturity. We do so across over 50 sectors, whether commercial, public or not-for-profit and draw on the experience of more than 275 Partners and their teams in 29 countries.


In the US, Odgers is a fast growing yet new organization that has grown from a start-up to top 10 US firm in a short 6 years. With top management talent and an experienced group of recruiters, we are one of the fastest growing and most exciting search brands in the country.


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