HR/Payroll Admin

3 weeks ago

Louisville, United States Vaco Full time

Overview: As an HR/Payroll Admin, you will be responsible for managing various aspects of human resources and payroll functions within our organization. You will play a critical role in ensuring accurate and timely processing of payroll, maintaining employee records, administering benefits programs, and supporting HR initiatives. The ideal candidate will have a strong understanding of payroll regulations, excellent attention to detail, and exceptional interpersonal skills to interact effectively with employees and external vendors.
Responsibilities:

  1. Payroll Processing: Coordinate and execute all aspects of payroll processing, including calculating wages, deductions, overtime, and bonuses. Ensure accuracy and compliance with federal, state, and local payroll regulations. Review and verify payroll data before processing payments.

  2. Employee Records Management: Maintain accurate and up-to-date employee records, including personal information, payroll records, tax withholding forms, and attendance records. Ensure confidentiality and compliance with privacy regulations in handling sensitive employee data.

  3. Benefits Administration: Administer employee benefits programs, including health insurance, retirement plans, and other employee perks. Assist employees with enrollment, changes, and inquiries related to benefits. Collaborate with benefits providers and insurers to resolve issues and ensure smooth administration.

  4. Compliance: Stay informed about changes in payroll laws, regulations, and tax codes. Ensure compliance with all legal and regulatory requirements related to payroll processing, taxation, and reporting. Prepare and submit required payroll tax filings and reports in a timely manner.

  5. HR Support: Provide support to the HR team in various areas, such as recruitment, onboarding, performance management, and employee relations. Assist with the preparation of HR documents, policies, and procedures. Serve as a point of contact for employee inquiries and issues related to payroll and HR matters.

  6. Reporting and Analysis: Generate payroll reports and analytics to provide insights into payroll trends, costs, and other key metrics. Analyze data to identify areas for improvement and recommend solutions to enhance payroll processes and efficiency.

  7. Communication: Communicate payroll-related information, policies, and changes to employees effectively. Address employee inquiries and concerns regarding payroll, benefits, and related matters promptly and professionally.

  8. Collaboration: Collaborate with cross-functional teams, including finance, accounting, and IT, to ensure seamless integration and coordination of payroll processes with other business functions. Work closely with external vendors, such as payroll service providers and benefits brokers, to manage relationships and resolve issues.
Requirements:
  • Proven experience in payroll processing and HR administration, preferably in a specialist or coordinator role.
  • Knowledge of payroll regulations, tax laws, and compliance requirements.
  • Proficiency in payroll software and HRIS systems; experience with ADP, Paychex, or similar platforms is desirable.
  • Strong analytical skills and attention to detail, with the ability to ensure accuracy in data entry and calculations.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels and external stakeholders.
  • Ability to handle confidential information with discretion and maintain a high level of professionalism.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Adaptability and willingness to learn new systems, processes, and regulations as needed.

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