Facilities Manager

3 weeks ago

Santa Monica, United States Eastdil Secured Full time

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.


We are seeking a Facilities Manager to join our team. The Facilities Manager will oversee the daily management and operations activities of our offices.


Essential Functions


  • Manages day-to-day facilities operations including troubleshooting HVAC, electrical and mechanical systems, security systems, and audio video platforms.
  • Plans and coordinates all installations (telecommunications, heat, electricity etc.) and refurbishments
  • Ensures proper functioning of our offices through ongoing inspection and maintenance
  • Plans, budgets, and schedules facility modifications, including estimates on equipment, labor, materials and other related costs
  • Manages renovations, maintenance & repairs, signage and infrastructure upgrades
  • Provides oversight of printing equipment, vendors and devices, including vendor management & service of equipment
  • Provides direction to vendors and service providers as required to ensure excellent coordination/execution of work within the office with minimal disruption
  • Manages staff moves, renovations and relocations on all levels and assist in the occasional moving of equipment and/or furniture
  • Updates the floor plans in connection with the global Facilities & Tech teams
  • Coordinates meetings with necessary internal stakeholders in relation to facilities management and manages executive reporting on the same
  • Provides oversight for implementation of AV systems and troubleshoots all issues
  • Oversees the set-up of AV technologies for offsite events
  • Works with global tech team to troubleshoot communication & collaboration platforms (e.g., Microsoft Teams, Zoom, etc.)
  • Perform research on facilities-related technical problems and suggest the right upgrades, repairs, and replacements as necessary


Education and Qualifications


  • 8+ years’ experience in facilities management


Experience, Skills and Competencies Required


  • Excellent communication and interpersonal skills
  • Strong project management skills
  • Strong time management skills, organizational skills, work ethic, initiative, sense of urgency, and attention to detail
  • Self-motivated with the ability to manage multiple tasks and effectively meet deadlines
  • Experience in space planning, move coordination and/or workplace solutions
  • Strong knowledge of facilities machines and equipment
  • Good understanding of the technical features of plumbing, carpentry, and electrical systems
  • Experience installing, repairing, and troubleshooting AV infrastructures and office equipment
  • Financial services industry experience
  • Advanced proficiency in all areas of MS Office and related work tools


Other Duties


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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